Document 2RVkn3BR5kZDYVyorxggrV3Rr

RECORD RETENTION REVISED JUNE 1, 1988 INTRODUCTIONS The Koppers' Record Retention Committee has developed for vour use, the following Document Retention Guide. The guide is meant to serve you as an aid in dealing with the retention, storage and destruction or original documents throughout the Koppers Company and its subsidiaries. The types of records have been grouoea into functional categories and are listed in the Guide in"alphabetical order, along with the years/months of retention. *The listing within the Guide cannot be all inclusive. At times, the Group, Sector or Subsidiary which creates documents will have to decide how a particular type of document will be retained. in those situations, the Committee asks that you notify Thomas Kasunick, Corporate Record Administrator at 227-2918. Tom will add situation to the existing policy. If you have any questions regarding how a particular document is retained and that document is not listed in the Guide, we encourage you to contact Tom. The Retention Guide is designed for the retention of original documents. Copies of documents should not be retained. The Guide is a necessary element in doing business in today's business climate for a number of reasons. They include: (1) The cost of retaining the volume of records that now exist in business is becoming prohibitive. Records that are no longer necessary to the operation of a business should be destroyed. . (2) Government regulations now. require the retention of particular typ"es of documents for specific periods of times. The Guide will help you to be certain that you are in compliance with all applicable regulations. (3) Litigation involving products and plant sites requires that documentation be available to defend business decisions made in labeling, warnings, etc. (4) Very liberal court rules require the production of documents that you may have considered to be "personal," such as a sales representative's calling book, a calendar, a log of activity." There is no such thing as a "personal" document . when Koppers becomes involved in litigation. All documents created*"in the course of your job are "company" documents requiring their'production in court. (5) Vital but non-active records are safer in a record retention facility which has adequate fire protection and security which may not be available for records on site. The orccedures for oreparation of documents for storage, transfe of documents to the"storage facility, retrieval of documents, an the destruction of documents by the storage facility, are included at the end of the listing of documents and their retention period. 01 o u a<u 0 co 0 X0 C 0 0 "O u cj c o cu O 01 a 6-t JJ CN r- r~ 0) jj CO CN cC cn 0c to EU aOJ * 4 4 * D jj 0uc) u 3 OJ c0 uE 0 & a 4 4 4 4 4 4 4 4444 44 4 ' ' 4 a 4 4 44 4 4 4 44444 44 4 4 4 cn a * c c 4cn H U *H 3 JJ 4U JJ o0) m 0c cHcn fcj i (0 CU 3 C (0 X 1 O* H 03 03 UC ' Ul 3O J2 H < MC rHH K(0 Jst O 3u Et m cn Ir--( rH ! 1 1 (0 <0 4a rH H Uu OJ 0) cn c CCH7> cn c *H cn c *H u JJ ro X jj (0 s >c4O 0i(-340 T>13J0 r>u04 J0J3 cn 444 44 4 44 44 4 4 44 44 4 44 444 4 4 444 444 4 4C 44 4 4 4 44 0H jj J3uH3 4 JJ 4 4 4 44 44 4 4 4 44 4 4 444 44 4 4444 44 4 * 4 4 44 44 44 44 44 4 4 4 4 4 cu cu<U CU U4 o 0 03O O O cu O h cn cs H4 cn 4 a J0J cn rH rH *H a cn rH H a rCHG rH1 a rcHn rHH a rcHn rH u S3 rwH --rHH 03 'D r~ a0 cn 0 c 0 a cn C 0 03 0 cn 0! a3 O4 rH rH 0 0 4o 4a 44 44 --nH 03 r- H r- 4 4 4 444 4 44 4 444 4 444 4 44 4 4 444 JJ c0G 0 uE 0 OrH r*H JJ c 4a 4 4 4 44a 0c0u33 03 a 4 cn 4u 44 44 0 cjuj < 44 4 1I 44 cn 444 4 44 4 44 44 *4 4 4 4 4 *44 44 444 4 444 4 4 4 4 44 *4 4 4 4 44 4 4 4 4 44 4 4 4 4 4 * !r--H4 --<-- 0 0u3 O 44 4a4 O cn JtC K0 4a 0u JJ JO cj 0rr0HH3 0 000 < rJ0HJ3 --00H JUJ c ca aH ac W 000 a CJ CJ 4 4 4 4 4 44 44 4 4 44 44 44 44 44 a 4 C 0H JJ -QH JJ cn H a cn 0H3 JUJl c r 75 03 a 44 4 44 44444 4 4 4 4 44 44 4 4 4 4 44 44 4 44 44 4 oE0 r00H 0 cn .c 0 0 CJ 4 4 4 4 4 44 4 4 4 44 4 444 44 4 444 4 4 4 444 4 JH 4 z 4* 0C3 f3a - 0 U 0 -H r-- 0 0 CJ 44 *4 44 44 4 4 4 4 4 44 4 44 4 44 4 44 4 4 4 4 4 444444 44 4 4 44 4 44 0u0Cn 0 4 44 J= o u 0 4> 44 4 4 44 4 a 4 4 4 4 4 a4 4 C 0 JHJ 03 0u CO 0 ua 0o 00rf HOc JOZ cu c0 0u 0 a0 jj 0u- -0uu J0J -CuU U JJ 0C u0 OU 44 4 4 44 4 4 4 4 4 44 44 4 4 a 4 4 **00H ao CJ o0 JO CJ g 44 4 4 44 4 4 a 4 4 0u J0J 0 H cn 0 K Jo0J r* CJ o JJ r* Cn H 0 u a 03 c 0 0 cn 0 QE0 000 >J) ! 0 s H 0 rH CJ 4 44 44 4 cn jj G03 3 o o Q 03 H 04 H cn con: paH C lo c k C a rd s /T im e C ards ................................................................................... 6 C o lle c tiv e B argaining N e g o tia tio n M inutes, R ecords and C o rre s p o n d e n c e .................................................... 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JJ 3 3 03 cn JJ 3 3f-o 03 c cn 3 JJ 3 JJ 03 a aO cun 3 Cl 3 Cl V-J u V-* u u vJ Ui 3V u 33a0ooo Sr 2 s Sr 2 2 4 4 4 4 4 4 4 4 J3uJ o a3 ai o Uo"1 in u3 o icn in i KQFFEFiS RECORD FETENTIDN RECORD STORAGE RESIST DATE CF BOXES STARTING SS-CER'S HUTBER PERttAfSfT FECCRD? NOH FEEnAf^rr RECORD? DESTRUCTION CATE IF NGN PERTL SPECIAL INSTRUCT! Cf^S CR CCrTENTS: SENDERS NUMBER REC0RD RETENTION CENTER BOYERS, PA. 16020 Sticker is put ou box by Sender. Red label is used for permanent records. STATION SECTION SHELF SHELF POS. DESTRUCTION OATE FILED 3Y DIVISION Ca STAFF .department. DESCRIPTION OF MATERIAL Description is put here on label. F IS ! L- ALL INFORMATION BELOV/ LABEL TO BE TYPE WRITTEN RECORD CENTER COPY KOPPER3 RECORD RETENTION CENTER BOYERS, PA. 16020 SNUMaEel ia Pt on box by Sender. Rad label is used for permanent records. 1 ALL INFORMATION BELOW LABEL TO BE TYPE WRITTEN <-.* 1CM REV 7 237 RECORD. BOX COPY KOPPSRS REC0RD RETENTION CENTER BOYERS, PA. 16020 ffijggg Sticker is put on box by Sender. Blue label is used for nonpermanent records. ALL INFORMATION BELOW LABEL TO BE TYPE WRITTEN .78 10M REV 7 237 RECORD CENTER COPY KOPPER5 RECORD RETENTION CENTER BOYERS, PA. 16020 SENDERS NUMBER Stickar is put on box by Sender. Blue label is used for nenperaanent records. 1 STATION SECTION SHELF SHELF POS. DESTRUCTION DATE FILED 8Y DIVISION OR STAFF DEPARTMENT DESCRIPTION OF MATERIAL Description is put here on label. L ALL INFORMATION BELOW LABEL TO BE TYPE WRITTEN K-7810M REV 7 287 RECORD BOX COPY HOPPERS RECORD RETENTION CENTER BOYERS, PA. 16020 Sticker ia put on boa by Sender. Blue label ia used for nonperaumeat records. 1 ALL INFORMATION BELOW LABEL TO BE TYPE WRITTEN K*75 tOW REV 7 237 SENDERS COPY REQUESTED BY RECORD RETRIEVAL REQUEST GROUP/DEPARTMENT/LCCATION DATE REQUESTED DATE NEEDED DATE RETURNED STORAGE LOCATION _ BOX NUMBER SSCRIPTION OF RECORDS: STATION SE CTION SHELF SPECIAL INSTRUCTIONS: POSITION 3 1SOO a/82 KOPPERS REQUESTED BY RECORD RETRIEVAL REQUEST GROUP/DEPARTMENT/LOCATION DATE REQUESTED DATE NEEDED DATE RETURNED STORAGE LOCATION BOX NUMBER DESCRIPTION OF RECORDS: STATION S CTION SHELF SPECIAL INSTRUCTIONS: POSITION <.-7Z 1500 a/az ate of Pickup_______________________________ Iv*'w**P"*P*k-Imi [u5" Notice of Pickup For Record Storage _M o D j Y r _____________________________________________________________________________________ _____________________ _ D e p t . R o o mEmployee's Name__________________________ _______ _____________________________ . N o. Ext. Phone . B u ild in g S e ctio n t u y .n ow* X X 3 u_ < CO a3 *>% c > 2 & c3 &J sc- 01i c" an ut i o X W 41 f* O y n" x ca a2 Ofc < 03 c > c 0a 1 fct L 4* o * c~ *-O || StO Troom 5 a r> y M 4 X X 0a c > 1c 0j a CL 33 0 * Oo 3 C" o j3 w a O may X HiuS o2- coo" ^ < C0 c > m "o H3J rn om o c Xr>* O=* cr% ( 3 rft SsS 4 * mm Z ; D in 00053 KOPPERS CO. INC. RECORD RETENTION DELIVERY TICKET SENDERS NAME ROOM NUMBER: PHONE NUMBER: .RECORD/FILE DESCRIPTION: (11-37) LOCATION: BOX NO: _ STATION:. SECTION: SHELF: _ POSITION: DATE OUT: ____________ TAKEN BY:_____________ DATE RETURNED: _____ RETURNED BY: ________ REMARKS SENDERS NAME DATE RECEIVED i 00053 GO. INC. RECORD RETENTION DELIVERY TICKET SENDERS NAME: ROOM NUMBER: PHONE NUMBER: RECORD/FiLE DESCRIPTION: ?7 H1 -37) LOCATION: BOX NO: _ . STATION: _ SECTION: v. ' ' SHELF: ___ POSITION:. DATE OUT: _____________ TAKEN BY:______________ DATE RETURNED: ______ RETURNED BY: _________ REMARKS SENDERS NAME DATE RECEIVED The K-6 label is used vhen boxes are shipped directly to the Hine. Koppers Company, Inc. PitlsOurgh. PA 1S219 Return Postage Guaranteed KOPPERS KOPPERS COMPANY.. INC. C/O NATIONAL UNDERGROUND STORAGE 5 MILES EAST OF BRANCHTON ON ST. RT. 4010 BUTLER COUNTY BOYERS; PA 16020 K-6C Thomas F. Kasunich Assistant General Manager Building Operations Record Center KOPPERS Kopoers Comoany, Inc. 136 Seventh Avenue Pittsburgh, PA 15219 *12-227-2918 Dorothy Otak Assistant Superintendent Building Operations (COFFERS Koppers Company, Inc. 436 Seventh Avenue Pittsburgh. PA 15219 412-227-2317