Document 2JwppznG0OBZVgOGrVOYenVRg
To:
Hupp, Millan[hupp.millan@epa.gov]
From: Phelleps, Moya
Sent:
Tue 4/11/2017 8:08:46 PM
Subject: RE: Administrator Pruitt Visit
Golf Resort Locator Map NMA - Welcome reception.pdf
National Mining Association Executive Committee.docx
Millan:
The lunch will be in Tiberon #3 and the meeting with the Executive Committee will be in Anhinga. Our office will be available should you need a holding space. It is Sabal Palm. A map of the meeting room space is attached.
A list of NMA's Executive Committee is attached. If you need additional information on the companies, please let me know.
We are confirmed for a walk through on Sunday, April 23 at Noon. I will let you know where we will meet.
Best regards,
Moya
Moya l)helleps Senior Vice President, Mernber Services National Mining Association 1Oi Constitution Ave. NW, Sui1e 500 East Washington. D.C. 20001
Phone (202 J463-2000
Direc1 (202) 463 2639 mphelleps@nma.org
From: Hupp, Millan [mailto:hupp.millan@epa.gov] Sent: Tuesday, April 11, 2017 10:40 AM To: Phelleps, Moya <MPhelleps@nma.org> Subject: RE: Administrator Pruitt Visit
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So sorry - just a couple more questions.
Could you please remind me of the name of the room where he will be speaking? Also, will you have a hold available should we need it?
Thank you so much. Millan
From: Phelleps, Moya [mailto:MPhellcps@ nma.org] Sent: Tuesday, April 11, 2017 10:35 AM To: Hupp, Millan <hupp.millan~ epa.gov> Subject: RE: Administrator Pruitt Visit
Millan: Good morning. Thank you for the information below. Thanks for providing the information regarding Lincoln Ferguson and JP Freire. Derek Burke Office: 239-254-3396
We will be meeting this afternoon and I will let you know who will be introducing Administrator Pruitt. I will send you a list of the Executive Committee members by the end of the day.
We will contact the hotel regarding a walk-through at Noon on Sunday and get back to you. Let me know if there is anything further. Moya
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Moya Phelleps Senior Vice Prei~ic!ent, Member Services National Mining Jl,:,sociation 101 Constitution Ave. I\JW. Sui1e 500 East Washington. D.C. 20001 Phone (202 J463-2000 Direc1 (202) 463 2639 mphelleps@nma.org
From: Hupp, Millan [mailto:hupp.mi11an@cpa.ggy] Sent: Tuesday, April 11, 2017 9:47 AM To: Phelleps, Moya <MPhc11cps@nma.org> Subject: RE: Administrator Pruitt Visit
Moya,
May we schedule a walk-through on Sunday, April 23rd at 12PM?
Traveling with him will likely be Lincoln Ferguson and JP Freire.
Do you have a phone number for Derek Burke?
The Administrator will not eat and he will probably only request coffee for the meeting with the Executive Committee. Also, could you please send me the names of those on the Exec. Committee that he should expect to meet?
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Thank you so much, Millan
From: Phelleps, Moya [mailto:MPhcllcps(f nma.org] Sent: Thursday, April 6, 2017 8:16 AM To: Hupp, Millan <hupp.millan~ cpa.gov> Subject: RE: Administrator Pruitt Visit
Millan: Thank you for the schedule and we appreciate the time from his schedule to speak with the Board of Directors. When you know who will be accompanying Administrator Pruitt, please let me know. I will be arriving on Saturday and can meet with you on Sunday at any time that works for you and the security team. I know the security team will be in contact with Derek Burke at the Ritz Carlton but please let me know if you need anything from NMA.
Given the schedule, we thought we would serve lunch and then Administrator Pruitt will speak. Will he want to have lunch? If not, would you like us to have something for him when he meets with the Executive Committee?
Enjoy the day. Moya
Moya l)helleps
uv1 .1\ Senior Vice Presiden1. Member :3ervices
National Mining Associa1ion
1Oi Constitution Ave. NW Sui1e 500 East
Washington, D.C. 20001 Phone (202) 463-2000 Direc1 (202) 463 2639
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mphelleps@nma.org
From: Hupp, Millan[mailto:hup1.millan@ cpa.g_gy] Sent: Thursday, April 6, 2017 7:59 AM To: Phelleps, Moya <MPhc11cps@nma.org> Subject: RE: Administrator Pruitt Visit
Moya,
Good morning to you! I will be there a day before to advance the event with a member of his security team. He will definitely have one, maybe two staff members traveling with him.
He will arrive into Ft. Myers at 12:35PM on Monday so we have him arriving at the hotel at 1:20. Speech at 1:30PM and meeting with Executive Board members at 2:15PM. He will have to depart by 3PM for his 5PM flight back to DC. Unfortunately, I don't think there will be any extra time for additional meetings. I'm so sorry!
Thank you very much, Millan
From: Phelleps, Moya [mailto:MPhc11eps@ nma.org] Sent: Wednesday, April 5, 2017 5: 13 PM To: Hupp, Millan <hupp.millan@ cpa.gov> Subject: RE: Administrator Pruitt Visit
Millan: Good afternoon! Do you know if anyone will be coming with Administrator Pruitt? want to be sure the room is set properly for the meeting with NMA's Executive
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Committee.
I have been if we know when he will be leaving and if the schedule permits any additional conversations. I believe there may have been a conversation with Ric Nolan, our Senior Vice President of Government Affairs, and Ryan Jackson. Thanks very much. Moya
Moya Phelleps Senior Vice President, Mernber Services National fv1ir:ing Association 101 Consti1ution Ave. NW. Sui1e 500 East Washington. D.C. 20001 Phone (202 J463-2000 Direc1 (202) 463 2639 mphelleps@nma.org
From: Hupp, Millan [mailto:hu .millan c a.uov] Sent: Friday, March 31, 2017 2:59 PM To: Phelleps, Moya <MPhcllq s~ nma.org> Subject: RE: Administrator Pruitt Visit
If that is an option, we would certainly take it. We may not need one but it would be great to have it just in case. Thank you!
From: Phelleps, Moya [mailto:MPhcllcps@ nma.org] Sent: Friday, March 31, 2017 2:55 PM To: Hupp, Millan <hupp.millan~ cpa.gov> Subject: RE: Administrator Pruitt Visit
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Millan
Thank you so much! Let me know if you think you will want to have a meeting room available for your use on Monday.
Moya
Moya Phelleps Senior Vice Prei~ic!ent, Member Services National Mining Jl,:,sociation 101 Constitution Ave. I\JW. Sui1e 500 East Washington. D.C. 20001 Phone (202 J463-2000 Direc1 (202) 463 2639 mphelleps@nma.org
From: Hupp, Millan[mailto:hup1.millan@ cpa.ggy]
Sent: Friday, March 31, 2017 2:35 PM
To: Hupp, Sydney <huPP.2LQ!l0@cpa.gov>; Phelleps, Moya <MPhclleps@nma.org>
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Subject: RE: Administrator Pruitt Visit
Moya- I'm so glad we could get this worked out!
I think that a 1:30 or 1:45 speech then meet with the Executive Committee might be a little better. If he gets in a 12:35 and it is a 30 minute drive, that would put him there just after one and I would want to add a little bit of buffer time in there as well.
On the hotel rooms, I am going to do an email intro for you to our travel coordinator. She will want to be the one to work with you to arrange the accommodations.
Thank you!
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From: Hupp, Sydney Sent: Friday, March 31, 2017 1:42 PM To: Phelleps, Moya <MPhc11cps@nma.org> Cc: Hupp, Millan <hupp.millan~ cpa.gov> Subject: RE: Administrator Pruitt Visit
Love the schedule! Millan can weigh in on the other questions!
Sydney Hupp Office of the Administrator- Scheduling 202.816.1659
From: Phelleps, Moya [mailto:MPhcllcps@nma.org] Sent: Friday, March 31, 2017 1:33 PM To: Hupp, Sydney <hupp_g_Q!l0@cpa.gov> Subject: RE: Administrator Pruitt Visit
Sydney:
Thank you to both you and Millan for working so hard to get this to work! Does this work for your schedule:
1-2 p.m. lunch - Speak at the lunch After lunch - meet with Executive Committee
Millan:
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I assume you will need two rooms on Sunday night for you and an agent from the security team. Do you want to make the reservations or are you o.k. with us making the reservations and letting the hotel know that payment information will be provided at check-in. I am not sure how long you will be at the hotel but do you need a meeting room or space for the Administrator to use?
I am sure there will be additional details and look forward to working with you. Please do not hesitate to contact me at any time.
Moya
Moya Phelleps Senior Vice Presiden1. Mernber Services National Mirting Association 1Oi Constitution Ave. NW, Sui1e 500 East Washington. D.C. 2000i Phone (202) 463-2000 Direc1 (202) 463 2639 mphelleps@nma.org
From: Hupp, Sydney [mailto:hupp.sydnc @cpa.gQY] Sent: Friday, March 31, 2017 1:07 PM To: Phelleps, Moya <MPhcllcps@nma.org>; Hupp, Millan <hupp.millan@cpa.gQY> Subject: RE: Administrator Pruitt Visit
Thank you Moya! It will be wonderful to see the Crafts. So, good news-- we were able to get the flight we wanted. We will land at Ft. Myer at 12:35PM and the security detail will be there ready to transport him, which puts us back to the original request of doing things in the early afternoon. Being much more familiar than we are, does that arrival time help in the planning process, I hope? My apologies for it taking a while to work out on our end.
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Thank you!
Sydney Hupp Office of the Administrator- Scheduling 202.816.1659
From: Phelleps, Moya [mailto:MPhc11cps@ nma.org] Sent: Friday, March 31, 2017 12:32 PM To: Hupp, Millan <hupp.millan@ cpa.gov>; Hupp, Sydney <hupp.sydnc @cpa.g_gy> Subject: RE: Administrator Pruitt Visit
Millan: Apologies for not getting the list of attendees to you sooner. It is as of today - March 31. We are expecting approx. 100 people.
NMA"s Chairman is Kevin Crutchfield, CEO, Contura Energy NMA's Vice Chairman is Phillips Baker, Jr., President and CEO Hecla Mining
As information Joe and Kelly Craft, Alliance Resource Partners , will be at the meeting.
Please let me know if you need additional details. Moya
Moya F'helleps
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Senior Vice President, Mernber Services ational fv1ir:ing Association
1Oi Consti1ution Ave. NW. Sui1e 500 East Washington. D.C. 2000i Phone (202 J463-2000 Direc1 (202) 463 2639 mphelleps@nma.org
From: Phelleps, Moya Sent: Thursday, March 30, 2017 8:28 PM To: 'Hupp, Millan' <hupp.mi1lan@epa.gov>; Hupp, Sydney <hupp.sydncy@cpa.ggy> Subject: RE: Administrator Pruitt Visit
Millan: We can certainly get you the two and even three rooms in our block for Sunday night. Do you want to make the reservations or are you o.k with us making the reservations and letting the hotel know that payment information will be provided at check-in.
The meeting with the Executive Committee is very flexible and we can make it work for your schedule. Regarding the remarks to the Board, before lunch is fine but is there any possibility to make it 11 :30 or Noon. It is not unusual for us to have a speaker address the board, leave immediately after and then we serve lunch.
Do you have a few minutes to get on the phone? It may be easier just to talk it through. I am in the office by 7:30 or if this evening is better, please feel free to call my cell - 202-731-1110. My office number is 202-463-2639.
Thank you very much. Moya
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Sent: Thursday, March 30, 2017 7:07 PM To: Phelleps, Moya <MPhcllcps@nma.org>; Hupp, Sydney <hupp.sydncy@ cpa.g_gy> Subject: RE: Administrator Pruitt Visit
Also, I will be traveling out on Sunday evening along with an agent from his security team to advance the event. Do you have a block of rooms that we might be able to book under? If the Administrator travels out, we will probably need three rooms.
Thank you!
From: Hupp, Millan Sent: Thursday, March 30, 2017 7:03 PM To: 'Phelleps, Moya' <MPhc1lcps@nma.org>; Hupp, Sydney <hupp.sydnc @cpa.go__y> Subject: RE: Administrator Pruitt Visit
Moya,
Given our flight options and the fact that he will be coming from Tulsa, would it be possible to do the proposed meeting at maybe 10AM then he speak at 11AM before their lunch gets started? We may choose to fly him into Naples on Sunday evening so we are just thinking to maximize his time on the ground in FL. If we push everything up just a little bit, we can get him back to DC sooner.
Look forward to hearing from you! Thank you so much.
Millan
From: Phelleps, Moya [mailto:MPhc11eps@nma.org] Sent: Thursday, March 30, 2017 9:58 AM To: Hupp, Sydney <hupp.sydnc @cpa.g_gy>
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Cc: Hupp, Millan <hupp.millan~ cpa.gov> Subject: RE: Administrator Pruitt Visit
Sydney: So apology is necessary...we completely understand and are flexible. If we can be of any assistance, but let me know.
Moya Phelleps
II 'V I if\ Senior Vice Presiden1. Mernber Services
National Mirting Association
10i Constitution Ave. NW, Sui1e 500 East
Washington. D.C. 2000i Phone (202) 463-2000 Direc1 (202) 463 2639 mphelleps@nma.org
From: Hupp, Sydney [mailto:hupp.s dncy@ cpa.gQY] Sent: Thursday, March 30, 2017 9:09 AM To: Phelleps, Moya <MPhc11cps@nma.org> Cc: Hupp, Millan <hupp.millan~ cpa.gov> Subject: RE: Administrator Pruitt Visit
Hi Moya,
We would be happy to do the meeting! The flight we want in order to get to you at the right time is sold out. Our travel coordinator is trying to work some magic to get that remedied. If she isn't able we will be working to figure out an alternative flight option. I am so sorry for the delay in getting you a definite time!
Sydney Hupp
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Office of the Administrator- Scheduling
202.816.1659
From: Phelleps, Moya [mailto:MPhcllcps@nma.org] Sent: Wednesday, March 29, 2017 3:01 PM To: Hupp, Sydney <hupp.sydnc @epa.gov> Cc: Hupp, Millan <11!!.Qp.millan~ cpa.gov> Subject: RE: Administrator Pruitt Visit Importance: High
Sydney:
I just got out of a meeting on the board meeting and wanted to get to you ASAP. It would be great if Administrator Pruitt would have time for a short meeting with NMA's Executive Committee in addition to his lunch remarks. I can work that meeting around his schedule but I am hoping that the travel will permit it. It would be a meeting with 1015 people.
Thanks very much!
Moya
Moya Phelleps Senior Vice Presid,,mt, Member Services National Mining Association
10i Constitution Ave. f\JW, Sui1e 500 East
Washington. D.C. 20001
Phone (202 J463-2000
Direc1 (202) 463 2639 mphelleps@nma.org
From: Hupp, Sydney [mailto:hu .s dnc a)e a. ov] Sent: Wednesday, March 29, 2017 10:59 AM To: Phelleps, Moya <MPhc11cps@nma.org>; Hupp, Millan <hupp.millan@cpa.ggy> Subject: RE: Administrator Pruitt Visit
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Hi Moya,
Please never hesitate to reach out! Our travel coordinator is taking another look at flights today and then we should be able to pinpoint a time.
Thanks!
Sydney Hupp Office of the Administrator- Scheduling 202.816.1659
From: Phelleps, Moya [mailto:MPhcllcps@nma.org]
Sent: Wednesday, March 29, 2017 10:53 AM
To: Hupp, Sydney <hupp_g_Q!l0@cpa.gov>; Hupp, Millan <hupp.millan@cpa.g_gy>
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Subject: RE: Administrator Pruitt Visit
Sydney:
I know this has been a crazy time for you. Just checking in with you to see if you have a better idea of the timing for Administrator Pruitt's remarks on April 24.
Thank you.
Moya
Moya F'helleps
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Senior Vice President, Mernber Services ational fv1ir:ing Association
1Oi Consti1ution Ave. NW. Sui1e 500 East Washington. D.C. 2000i Phone (202 J463-2000 Direc1 (202) 463 2639 mphelleps@nma.org
From: Hupp, Sydney [mailto:hupp.s dncy@ cpa.gQY] Sent: Thursday, March 23, 2017 12:13 PM To: Phelleps, Moya <MPhcllcps@nma.org>; Hupp, Millan <hupp.millan@cpa.g.QY_> Subject: RE: Administrator Pruitt Visit
Thank you! That has a little buffer built in. We are meeting tomorrow over April travel so I am hopeful to have more information for you then. Thank you for your quick response!
Best, Sydney
From: Phelleps, Moya [mailto:MPhcllcps@nma.org]
Sent: Thursday, March 23, 2017 11: 19 AM
To: Hupp, Sydney <hu~@cpa.gov>; Hupp, Millan <hupp.millan@cpa.ggy>
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.
Subject: RE: Administrator Pruitt Visit
Sydney:
Good morning! I know you want to come in and out on the same day. We can make the 1:30 or 2 p.m. work...we will just start lunch a little later. Is that time arrival at the hotel or is a buffer built in?
I have the timing for the General Session on hold until the timing for Administrator Pruitt is worked. Please let me know once you have the flights worked out.
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Also, attached is the form with the contact information for security at the Ritz Carlton. Thank you. Moya
Moya Phelleps Senior Vice President, Member Services National Mining Association
10i Constitution Ave. NW, Sui1e 500 East
Washington. D.C. 20001
Phone (202 J463-2000
Direc1 (202) 463 2639 mphelleps@nma.org
From: Hupp, Sydney [mailto:hupp.sydncy@cpa.gQY]
Sent: Thursday, March 23, 2017 10:46 AM
To: Hupp, Millan <hupp.millan~ cpa.gov>; Phelleps, Moya <MPhc11eps@nma.org>
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Subject: RE: Administrator Pruitt Visit
Hi Moya,
Looking at flights we might not be able to make the lunch time frame. To play it safe, would it be possible for us to speak closer to I :30 or 2?
Thank you! Sydney
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From: Hupp, Millan Sent: Wednesday, March 22, 2017 8:48 PM To: Phelleps, Moya <MPhcllcps@nma.org>; Hupp, Sydney <hupp.sydncy@ cpa.g_gy> Subject: RE: Administrator Pruitt Visit
Thank you so much, Moya. I'll be reaching out in the near future to discuss logistics.
Warm regards, Millan
From: Phelleps, Moya [mailto:MPhc11cps@nma.org] Sent: Wednesday, March 22, 2017 2:32 PM To: Hupp, Sydney < b ~ > Cc: Hupp, Millan <hupp.millan~ cpa.gov> Subject: RE: Administrator Pruitt Visit
Sydney and Millan: NMA is very pleased that EPA Administrator Pruitt will be the luncheon speaker at our spring board of directors meeting. Attached is the speaker form with the information requested except for the security contact and the cost for the lunch. Both will be provided as soon as possible but I did not want to hold up sending you the form.
Please let me know if you have any questions, need further information, etc. Please feel free to contact me at any time. My cell is 202-731-1110.
I look forward to working with both of you. Best regards, Moya
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Moya Phelleps Senior Vice President, Member Services National Mining Association 1Oi Constitution Ave. NW, Sui1e 500 East Washington. D.C. 20001
Phone (202 J463-2000
Direc1 (202) 463 2639 mphelleps@nma.org
From: Hupp, Sydney [mailto:hu .s dnc c c a.uov] Sent: Wednesday, March 22, 2017 11 :06 AM To: Phelleps, Moya <MPhellcps@nma.org> Cc: Hupp, Millan <b_fil>p.millan@ epa.ggy> Subject: Administrator Pruitt Visit
Hi again Moya,
Thank you for your time on the phone earlier. I am attaching an event request form with some basic questions that will help us out in the planning of this trip. Would you mind filling it out for us please? Also copying Millan Hupp on this email (my sister) who handles the advance work for Administrator Pruitt. She will likely be making the trip down there as well.
We look forward to Florida!
Thank you! Sydney Hupp
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