Document 1LLgyo4Xz0xRvaZppq670pME

Copy To: Victor Manufacturing & Gasket Company INTEROFFICE CORRESPONDENCE To: W, Sheehan From: H> Jensen Customer: Date: October 6, 1967 Department: Systems Services Reference: Engineering Changes Project, During these trying times of upheaval I feel that any further work on the above subject will have to be'based upon your decision to continue. - -- If you do consider this project worthwhile, then your will have to assign to some responsible person. Attached is a rough draft of a presentation we were going to make to the Finance Committee. It has value only if accepted or some configeration of it. We did not have the opportunity, nor time to review . with Warren Rasmussen}.or any other persons, so rather than have anyone say nothing happeded, something did, but no action. In the short period of time left to me, if you wish to review further I will be pleased to assist. Subject: Engineering Changes As an assignment by the Finance Committee an investigation into engineering changes was made. While the assignment is far from complete, this interim report and its acceptance will provide the base from which an effective engineering change system can be developed. Current Conditions The processing of engineering changes is covered by . S.O.P. 22, Change or Assignment Notice, and has the, following shortcomings: A) The S.O.P. does not specifically assign the,' responsibilities required for an engineering change system. ~ , B) Contains no provisions for engineering changes ; originating within our own engineering departments. C) Provides no means for surveying the change for cost and feasibility. D) Lacks a reviewing authority that would consider 'all the facts concerning a change before incorporation. E) The Form used is inadequate, some of the items lacking '" are: ' ' ..v " -: . ' ' V II. ; 1. The reason for the change 2. The classification of the change , 3. The effective point of the change Tooling^disposition. ; S Gy l f <rw , i ' .A 'Engineering change System Requirements and Provisions To effectively process and control engineering changes an organization must be established and assigned this responsibility. This organization has two segments: ; . Jyi *%' ' . : A) An engineering Change Control Individual - probably an engineering representative(s). The Individual's function will be to determine if a request for change is worthy of further action; to evaluate the effect of the change in all areas of responsibility; and to approve or reject changes from both a cost and improved product disposition. B) An engineering change control investigator (by product/plant lines), whom will process engineering change paperwork; insure the correctness and promptness of survey replies to engineering changes; furnish the proper authority with information and act as its communication media and follow-up to insure the timely incorporation of approved engineering changes. VPD-91-0001369 2- - The manpower estimate for this area is difficult since an accurate annual count of engineering changes cannot be obtained, plus the functions not now performed. It is considered possible that one person from each, the Oil Seal and Gasket sections, could be assigned this function as an additional duty, at least until such time as the work load can be measured. Ill Engineering Change Processing engineering change should pass thru four phases of ' processing and briefly the following accomplished at each phase. ' .' .. A) Phase I - Request for Change < l . 1. Requestor - In addition to information as to what change is desired, part affected, etc.;, the "Reason for Change" should be detailed. -One or more recommended reasons should be used and amplified-,- ifvelarity is necessary. Also special emphasis should be placed on the possible consequences if the change is not made. 2. Change Control Individual Determine if change has merit. When affirmative refer to investigator, if necessary for survey action. Otherwise return.to requestor stating reason for rejection. 3. Investigator. Cause all departments affected by the change to be surveyed, assign survey due dates and , , follow up. ... B) phase II - Slurwey;.' The survey should provide, but not be restricted to, the following kinds of information to assist the authority . in making its final decision: 1. Estimate of material cost, if material affected. 2. Cost of all new standard and special tools 3. Cost of reworking tools. . / -^ \ 4. Total time in calendar days when complete process will be available to production. 5 Production down time, in calendar days, that parts to either the old or new configuration cannot be produced due to rework or tryout of tooling. 6. The effect of the change on part price. 7. Information regarding present inventory and work in process. VPD-91-0001370 m r -3Ci Phase III - Approval (or rejection) The Engineering change control Authority will analyze the survey replies and if change is approved will classify and make a stock disposition._________ - . . V ' ,7 1. Change Classification * .; .. _ : - r ... ` / J" a. Class A Mandatory - Part will not operate or function without it. All work in process, raw material, and finished goods affected. ; All production stops until change is made. C No inventory shipped until change is effected. : b. Class B Mandatory - With the next.-order. . Orders in process and/or finished gdods in inventory not affected. Component s_~or rawmaterial not needed for current production-, must be changed. Effective date of change \ is at end of current production run or prior to start of next production run. Class C - Work in process and parts is stock / . not affected. The change is to be incorp orated at the exhaustion of present inventory.# 2. Stock Disposition a. Use - Parts and material on hand and in process may be used. Rework - Rework all parts on hand and in proce Scrap - Use parts on hand and in process until new parts are available at which time scrap. old parts. #- v. \v j. Phase IV - Incorporation The Investigator will issue the Approved Engineering Change, forwarding a copy to all affected Departments. V Also will follow up to see that effective point for incorporation is met. Changes imposed by the Customer will go thru the same procedure with some variation. By doing this we can accurately inform the Customer as to the cost of the change and when he might expect parts to the new configuration based on tooling and material availability. V VPD-91-0001371 r *' \.'.T 4 In conclusion, the establishment of the Control Individual and Investigator are essential to this system. Further work. Forms, Procedure Policy, etc., would be worked out in council with them. May we have your comments. _ VPD-91-0001372 a-..