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Sh e r w in -Wil l ia ms Pa in t , Var n is h a n d La c q u er La bo r a t o r ie s ROUTINE AND POLICY Consecutive No. ^ X238 (v Bulletin #U ' May 27, i960 SUBJECT* I GOODS SLIP (Form 5Qll) Changes In ftxaductu Packages or Labels I0 Please de previous R It P bulletins as follows* R& P a * #105 #iS; Ho Attactosnts* July 23, 155? March 25, 1955 Hovenber 17, 195U 3tln #1, February 16, 19L9C Attached is a ) routine to be : oent of a nsv ; inary and blue Hew Product Co Letln Issued by Ur, R, H Hill concerning the Lowed by the various departments in the establishSuet (Fom 5QA1U Revised - pink copy far preHLn r final approval), and the responsibilities of unatocr, Hr T, C Chamberlain Bo To remind the lab as, so far as it is possible, all item of application, film , performance, precautions, etco, a Check List of nders is attached and is being distrlb- uted also to the Sales ifcBo (Attached are dittoed p of the Chock Lists which please use until the final printing received and can be sent to you) The Revised Fora 5Q&1L- (pink for preliminary and bine for final) are not prepared at'this\ , but will be sent bo you as soon as they are available HJLCottonites 'echyical Co-ordinator attache TOt ESS EFH JRH HS SFC JOT ATA RCTI QJO HES RAH KRB UAIfc PUT JAA IIVL CAL CKS RSG RGL cot ECB HEH LTS DSG I2M OB KEYS WAJ FWR JItL CAZ HWH LR ASH EVJF OHH WAR HE FEB JSP RWG VM HHH TCC N15577 Th e Sh e r w in -Wil l ia ms Co . In t e r -Of f ic e Le t t e r MR. ANSWERING LETTER OF FROM OFF'-CL Cleveland DATE SUBJECT DICTATEO BY 3X 2-$0 40&3-S OFFICE Executive Sales DEFT. May 27, 1960 R New Goods Slips Ala**- 1'/ f %6 / For some time it has been obvious that our sales organiza tion has not been entirely familiar with the correct procedure involved in inaugurating and handling New Goods Slips, In order to correct this situation and give us better con trol of such action we are appointing T.C. Chamberlain to act as New Product coordinator for all sales departments. , Tom's duties in this respect will consist of advising, di recting, and checking on procedure in the various stages of each new goods application per the attached instruction sheet. The duties of the sales organization are also outlined in the instruction sheet and check lists that have been prepared for its guidance. The cooperation of the various Sales Departments in follow ing through on this new step will assure us all of the quickest way to get new products from the laboratory to the market. RHH To DWC, HJLC(20), DSG, IF, FWH, JHL, LMM, FWR, TCC cci WWG, LTS, NEVS t X15577.01 0007-SWP-0059241 NSW GOODS SUP INSTRUCTION SHEET fixp /?? ??,/? O The New Goods Form (50AlU) has two stages: Preliminary and Final. A. Preliminary Form (pink) In order to -- ' 1. Have a P.V. & L. Laboratory begin work on a development (involving a stocked or listed Item as contrasted with an industrial special item) - a. To introduce a new line or product, or b. To Introduce a new product to an established line*, or c. To Field-Test a proposed product** 2. Change the name or rex assignment to a line or a product in a line, or 3. Discontinue a line or a product (see Check List No. 7), or 4. Change size or type:of package or labelx, or 5- Add a different size'package to an established linex, or 6. Change to a parallel rex assignment^ a Preliminary New Goods Slip (pink form) must be prepared (See NOTE l) by the Sales Department requesting action in order to obtain the ap proval of the Director of Sales and to notify the Board of Operators. All necessary preliminary information must be included and the form supported by two completed copies of the Technical Questionnaire (Form X2). It must be signed by the Sales Manager of the department initi ating action. These papers will then be referred to T.C. Chamberlain (as New Product coordinator) for check of details on requirements, register of number, and presentation to the Director of Sales. If approved, they will be forwarded to the Assistant to the President for reading before the Board of Operators. * Automotive Refinishing items constitute the one exception to the above in that approval for new,products was automatically given by Management for the established colors of the Automotive Refinish Division of the Company. ** In the event of a Field Test, action will stop at this point until the results of the Test have been reviewed and accepted by the Sales Department. x When 4, 5, or 6 is the action to be taken, a Preliminary Form may not be necessary. 0007-SWP-0059242 _ N15577.02 2- - After announcement by the Board in its Minutes, the coordinator will distribute one copy each of the Preliminary New Goods Slip to the following: Technical Laboratory (including one copy of the Technical Questionnaire) Legal Department Manufacturing Department Stockkeeping Department Package Specification Department Publicity Department Sales Department (2 copies), which will serve as a preliminary tip-off to these various depart ments that they may be asked for information. B. Final Form (blue) After the technical work has been completed, costs figured, and all other necessary Information obtained and agreed to by the Sales De partment, that department must completely fill out ten copies of the Final New Goods Slip (blue form) (See NOTE l). These will be furnished the New Product coordinator, who after review ing will register them and a set of check lists (in duplicate), and return the entire file to the requesting Sales Department. Each check list must then be completed with the help of the various departments stipulated. There will be an individual check list for each of the departments mentioned in Section A - Preliminary New Goods Slip. Each contains questions that might arise, and these with possible others (not specified on the sheet) should be considered and necessary arrangements made before the department representative signs it as support for the Department Head's signature of approval on the New Goods Slip (50A1^). When all check lists and the blue 50A14 form have been signed, the Department Sales Manager will affix his signature to the New Goods Slip and return the entire file to the New Product coordinator, who will check all papers and present them to the Director of Sales for his final approval. The Assistant to the President will receive the forms for submission to the Board of Operators, and the New Product coordinator along with the originating Sales Department will be notified of the resulting action. 0007-SWP-Q059243 - 3- No announcement to the field shall be made under any conditions until a Record of Products has been issued. No Record of Products will be issued by the Stocks & Distribution Department in Cleveland until they have been satisfied that the Manufacturing Department can produce this product within the foreseeable future. NOTE 1 Ten copies of either the Preliminary Form or the Final Form (50A14) will be prepared by the originating Sales Department as follows: 2 Sales Dept, (l for work sheet) 1 Board of Operators 1 New Product coordinator 1 Technical Laboratory 1 Legal Dept. 1 Manufacturing Dept. 1 Stockkeeping Dept. 1 Package Specification Dept. 1 Publicity Dept. on bond form tt tt tt tt ft l " tissue form I M tt tt tt ft If tf ft ft tf ff tt tf It 5/27/60 0007-S WP-Q059244 OPT CHECK LIST No, 1 / ?? Filing New Goods Slip tfoM) Items for consideration by: SALES DEPARTMENT and DEVELOPMENT LABORATORY 1* Purpose* What is the purpose of the Line or Product being de veloped? 2, Advantages: What are the advantages over existing Line(s)? Com pare with competitive product* 3o Surface* On what surface or surfaces does it go? What is treat ment of surface? lio Primer* Is a Primer necessary or recommended? (Give details on Primer identification and use*) Application: How is the material applied? Brush - Spray (conventional - specify type). Airless, Hot, Electrostatic - Dip Roller Coating Maclaine (Positive, Reverse, or Doctor Blade) - Hand Screen Process - Flow Coat - Knife Tumbling - Aerosol Package - Molded (specify kind) Cast* 6* Reduction: Is the material reduced? Vlhat Reducer(s)? Percentage? Will a new S-W Reducer be required for this Line or 3 Product? \ 7o Drying* What is the drying time* out of dust - to touch - to handle - to recoat - to wrap - to package*? 8* Baking* At what time and temperature (metal) is the product to be baked? Can it be monobaked? Give source of heat* gas, oil, steam, infra red, induction electric strip headers* 9o Film Char acteris tics* (Compared with competitive products offered for the same purpose - and/or S-W products now on the market) \ Physical Liquid Film Clarity (of Clears), Opacity Plot: Out, Drying Rates, doss in Film Hardness, Elasticity, Bend Test, Print Resistance and other physical tests. Adhesion, Intercoat Adhesion* Chemical (State the resistance performance, to chemicals expressed in terns of concentration, time of exposure, result and recovery periods)* Interior Have exposure or other performance tests been conducted or by Company labs or outside of the Company labs? Exterior (Supply details on location, nature of test, sub-sur V face and observer of test re suits aid date of report*) 10* Package* Sizes? Design? What full selling cost is established? Specify package or packages* 0007-SWP-0059245 lle Package Life: 12, Patents* 13o Labels* lito Field Test* 15 o Formula* -2- (Ck list No. 1) What is the package life of the Product or Line? Has this fact been recorded with Sales and Stockkeeping Departments? Effect of freezing? Sunlight? REDACTED FOR PRIVILEGE Caution* What warning labels are to be applied? Has Technical content for label been given to the Sales Department? Is the product to be field tested? When? Where? What quantities are involved? What identification of Product or Line trill be used in field test? Has approval for extent of field test and locations been approved by Sales Manager? Has a copy of the approved formula been sent to the Manufacturing Department with suggested manufactur ing instructions, standard sample, and inspection methods? All items above have been considered and necessary arrangements made0 for the for the Technical Dept0 (Copy of Form X2 must accompany this sheet) 0007-SWP-0059246 COPY TECHNICAL QUESTIONNAIRE FOR STOCKED OR LISTED TTEtB (To be filled out completely and two espies to accompany preliminary New Goods Slip) 1 What is the purpose of the line or product to be developed? Names of competitive products 2, (a) On what surface(s) will it be used? (b) Surface Preparation 3. Will a primer be necessary? ko How Is it to be applied? a. Brush__________ d# Roller Coater b. Sprajr__________ e, Flow Coat c. Dip____________ f. Knife g. Tumbling h. Aerosol pkge0 i. Others 5>e Drying time required a. Out of dust________ bB To touch___________ c. To handle d. To recoat" go To package e. To tape f. To wrap ' 6. Baking, Type of Baking What time and temperature is required? Can it be monobaked? 7. Film characteristics a. gloss c. elasticitye print resistaice_____________________ b. hardness d. bend tost f, resistaice to chem 8, What full selling cost is required?__________________ ___________________________ __ 9c Siae package requiredLithgraphed or Labeled? 10o Is the product to be field tested?When?Where? What quantities are involved? What identification of product or line is to be used in field test? _______ Is product or line for national distribution? 11, Additional Requirements 0007-SWP-0059247 Form. X2 (Temp) COPT Check List Nos 2 Filing Neu Goods Slip (50A1U) Items for consideration by: _SALES DEPARTMENT and STOCKS & DISTRIBUTION DEPARIKSHT lo Names Name of Product 2* Color Name* Color name(s) 3o Rexes* U Formula: Rex number(s) permanent Are formulas ready for distribution? 5o Containers Sizes to be filled 60 Production Points* Production points 7* Stocks 80 Quantity* Stocking points a* Factories cnly b0 Factories and warehouses Co Factories, warehouses, and Branches 1, Limited Branches 2, All Branches Initial quantity to be produced 9c Distribution Distribution of filling by sizes 10o Cans: Can number(s) 11. Cartons: Carton number(s) lo Individual 20 Display 3o Shipper 12o Labels: Are labels available? 13o Precautions: Protect from freezing? Sunlight? Noraenl Shelf life? Other storage precautions? lUo Remarks* Record of Product lo Branch Limits a0 Branches to establish own limite bo Branch1 limits to be established by Stocks & Distribu tion Departmento 2,, Monthly Inventory Summary Classification 3o Availability of Color Cards and Merchandising Aids All items above have been considered and necessary arrangements made0 for the ^alcs Depto for the Stocks & Distribution Depto 0007-SWP-0059248 Check List Ho. 3 Items for consideration by: Filing Neu GoodsSlip (?QA1]}) SALRH DlPARTiEHT and KAHU7ACT0RIHG DEPARTMENT lo llame: Name and rex assignments) 2. Formula: Formula and standard for color fron Development Laboratory are ready. 3o Quantity-Size: Quantity and sizes to be manufactured L. Label: Label copy and directions, and. date prepared So Labels: Printed labels and outserts available on (date) for all standard manufacture 60 Cans: Cans, special packages, ant? cartons available on (date) 7. Tlav Materials: Raw materials available on (date) 8. Equipment Problems: Any equipment problems? 9o Precautions: Any precautions for handling in manufacturing? 10. Precautions: Do product! need freezing precautions? Sunlight precaution? Other precautions? Up Manufacture Date: manufacture to start on (date) All items above have been considered and necessary arrangements made0 _____________for the___Rales Dept. _ for the Manufacturing Dept. 0007-SWP-0059249 c o py >V ft'O ;>xil,aanfcwr*'vyai Filing New Goods Slip (5QAl2i) Check List Bo h Items for consideration by: SALES DEPMTITFWT and PUBLICITY D'wPARTHENT 1. Is publicity to be given to this Product or Line? 2C When trill product be available to customer? 3o For trhat date should publicity be scheduled? What publications? lio 1That application or other technical information should be contained in the publicity? Are reprints desired? If so, hovr many? Chargeable to trhat department? 6* If publicity in any way involves displays, trhat should he their nature? khere displayed? To what account is expense to be charged? All items above have been considered and necessary arrangements made,, 'for the_____________________________ Sales j-fept0 for the Publicity Dept0 0007-SWP-0059250 COPY Filing New Goods Slip (50Ali|.) Check List No. 5 Items for consideration by: SALKS DEPARTMENT and LEGAL DEPARTMENT le Names 2, Label: 3. Ii, 5. Has name been cleared for use and release? Trade Mark registered? Has label copy the approval of the Technical Department? REDACTED FOR PRIVILEGE 60 Registration: Has the probable market and use of product been set so that consideration can be given to registration where required} e.g,, Virginia, New York City, Indiana? All items above have been considered and necessary arrangements made,* for the Sales Dept for the Legal Dept0 0007-SWP-0059251 COPY Filing New Goods Slip (50A1U) Check List No 6 Items for consideration by: SALES DEPARTMENT and PACKAGE SPECIFICATION DEPARTI-HIT ThiB Check List covers the major types of packages and the specific details of each type to be considered in determining the Package and Label requirements for a new product. In general, the product fornulator is responsible for determining those specific requirements wMch affect or are affected by the product. The Gales Department determines those features which affect or are affected by Sales and Customer con siderations,, UNIT CONTAINER: TYPE Can STYLE Round Doubletite Circleseal Pour Top Quart Double Compartment Square F Style Pour Top Gallon MATERIAL 1/lySETP 1/2/' FTP S.C.M.T. 8j? Terne l-lA- Coke Other CLOSURE Screw Cap Duplex Cap Other Cap Liner (Vinyl, Lead Foil, Tin Foil, Polyethylene, CtCo ) Other Is interior lining required? If so, type lining (IL1, H2, etc.) Pail Open Hoad Tite Head ^-Gallon Square Can (Sec materials and closure check for cans) Pour Spout Bung Openings Is hi bake interior lining required? If so, type lining (clear, pigmented, special) Drum Open Head Tite Head Open Head Agitator Tite Head Agitator New Reconditioned Bung Openings Size - 3A" or 2" Position Is hi bake interior lining required? If so, type lining Bottle Round Square Oblong Other Glass Clear Amber Plastic Cap Metal - Plastic Color Cap Liner (Vinyl, Lead Foil, Tin Foil Polyethylene, etc-) 0007-SWP-0059252 Check List No 6 - cont'd TYPE STILE -2MATERIAL CLOSURE Tube Screw Cap Flat Bottom Special Tip Lead Aluminum Tin Polyethylene Any interior lining required? Opening Size Type Cap Color Style Cap Liner (Vinyl, Lead Foil, Tin Foil Polyethylene, etc) Miscellaneous Bags Canisters Sleeves Displays Other Discuss with Package Specification Department for details required SHIPPING CARTON Units per shipper Printing Special requirements j evg, "Protect from Freezing" SPECIAL REQUErHEHTS Hew or special type packages not now in use for similar products should be checked to see if they arc approved for shipment under ICC or Freight Classification Regu lations LABEL Type - Existing label Hew label design Management approval Artwork available Size standard Copy - Is proper label copy available including -- 1 Cony as checked and approved by both Sales and Technical Departments? 20 Label analyses, if needed? 3. All necessary warning requirements? NOTE: If additional information is desired, or sample packages required for testing, consult Package Specification Department, Cleveland, Ohio All items above have been considered and necessary arrangements made0 For the_______________________________________ ______________Sales Dept _________________________ for the Package Specification Dept 0007-SWP-0059253 PVStL OPERATIONS DEPARTMENT CLEVEIAND Bulletin No. 7 Addendum No. $ (Conplete Reissue) March 6, 1970 Subject: Factory Prefix Letters - PV&L Factories This bulletin is reissued to record factory identifications for Bolivia and Netherland. The list of identifications is restricted to PVStL Factories with the exception of Sprayon Anaheim and Bedford Heights factories and Deshler. DOMESTIC FACTORIES ANAHEIM ( SPRAYON) BEDFORD IITS. (SPRAYON) CHICAGO (MARTIN-SENOUR) CHICAGO PVEcL (KENSINGTON) CLEVELAND P&V CLEVELAND OH. MILL DAYTON DESHLER DETROIT FRIENDSHIP (GREENSBORO) GARLAND GIBBSBORO LOS ANGELES MORROVJ (ATLANTA) NEWARK OAKLAND PITTSBURGH PUERTO RICO, BATAMON PS AS M C A AM B DP D H T F P W N Y K Q SHEEKIM-WILLIWB - CANADA MONTREAL TORONTO VANCOUVER WINNIPEG G E U R INTERNATIONAL FACTORIES ARGENTINA BUENOS AIRES Z BOLIVIA, LA PA2 (ESPINOL) SB BRAZIL SAO PAULO S CHILE SANTIAGO (PINTURAS ANDINA SA.) CA CHILE SANTIAGO (PINTURAS EVER LTDA.) CE COLOMBIA BOGOTA BC ECUADOR GUAYAQUIL ER EL SALVADOR SAN SALVADOR SA HOLLAND - NETHERLAND ZEIST NZ MEXICO MEXICO CITY J PERU LIMA LP PHILIPPINES MANILA X SPAIN BARCELONA SP VENEZUELA VALENCIA V The factory identification letter is to be used to identify the producing factory, and is to be shown immediately preceding the date code. In the event more than one batch of the same rex is filled on the same date, the second batch is to be identified with the suffix Aj the third B, etc. Refer to PV&L Operations Bulletin No. 5 for complete dating schedule. Examples are as follows: K3 W 91 - Indicates one batch Rex K3 W 91 filled at Garland April 6, .1970 T960 t K3 W 91 - Indicates the second batch filled n " T960A m K3 W 91 - Indicates the third batch filled T960B n" "" Any material filled which conforms to Rule 66 or Regulation 3 must be further identified by encircling plant designation in the filling date on both the package and carton (if cartoned) with a circle or parenthesis ( ) i.e. <T)960. 0007-SWP-0059254 N15577.03 Bulletin No. 7 Addendum Ho. $ (Complete Reissue) -2- March 6, 1970 The filling date for all Chicago output is prefixed with the letter "C*. Material filled in the Lacquer plant at Chicago is further identified with the letter WL" following the filling date (i.e. C960L). In the event any material is refilled, the original manufacturing date should be used followed by an asterisk * (i.e. T2Ui7*). In instances where refilled material requires adjustments such as addition of driers, anti-skinning agents or other modifications, a batch slip is required and packages must be code dated with the new date. Relabeling material does not require any change in code date but if the rex number is changed because of the relabeling, the correct rex number must appear on the lid. WH^rmal Directed To: Plant Managers, Factory Stockkeepers, Laboratory Directors RFH HLP RAT JWW CL BWS FAR MDW (12) HES WHR CMS JEM GP WAB WAB 0007-SWP-0059255