Document 1042rnz8avQmD5gy3mDO5kdej

CHEMICAL MANUFACTURERS ASSOCIATION INFORMATION AND TECHNOLOGY Approved Fiscal Year 1995/96 Budget CMA 054416 CHEMICAL MANUFACTURERS ASSOCIATION COMMENTS ON INFORMATION TECHNOLOGY DIVISION GENERAL BACKGROUND AND COMMENTS The Information Technology Division (ITD) is charged with defining CMA's current and future advanced technology needs for fulfilling CMA's vision and mission in the most efficient and cost-effective ways and with assuring data and systems security and timely technological recovery from catastrophic events. ITD provides CMA with: advanced technology needs analyses; new technology planning and development; systems, hardware and software selection, development and pilot testing; initial systems and hardware procurement and deployment; routine systems maintenance and data and systems security. ITD also manages CMA's central library and provides for ITD staff development and for training all other CMA staff to use installed software applications. ITD is a Division of the Technical Services Department and is organized into two sections - Systems Services and User Consultant Services. SYSTEM SERVICES During this fiscal year. Systems Services networked its several local area networks (LANs) to allow central systems monitoring, to allow shared use of server capacities, to provide for central system and data files backups, and to reduce down time and maintenance costs. Shared files were provided on servers to provide for joint use and to reduce paper flow between remote users. External e-mail and fax from desk top was introduced to reduce operational costs and speed up message traffic between CMA and external contacts. CMA's dumb terminals were replaced with PCs to provide for use of new desktop applications and increased employee productivity. Telephone systems were reconfigured to reduce maintenance and telephone line costs. The CHEMTREC LAN was bridged to the CMA LAN to allow joint use of FAX, Printer and other Servers and provide joint use of some applications. A CMA On-Line bulletin board system was tested and installed and will be placed on line in March to better serve CMA's member companies. Equipment was standardized to reduced staff training requirements. USER CONSULTANT SERVICES User consultants established a CMA Information Technology Advisors Group to improve communications across CMA Departments, to evaluate the quality of ITD services, and to keep abreast of changing CMA technology needs. Classes on new applications were developed and conducted and document templates and user documentation were developed to improve employee productivity. Standardized desktop software was introduced to provide exchangeability and reuse of documents and to reduce user and consultant training requirements. Improved accounting software and membership files were enhanced to improve member and staff service quality. Project planning software was introduce to improve planning and task scheduling. Self-help training videos were stocked in the library to assist in software applications training. An ITD Quality Council was established to provide continuous improvement in meeting customer needs. Helpdesk software was installed to provide for faster resolution of problems and to improve diagnostics for repair, training requirements, and realignment of system capacities. SUMMARY COMMENTS ON FY 1995/96 BUDGET: The approved budget for the Division is increased to 51,364,600 which is an increase of 52% over the FY 1994/95 projected results. The staff complement is comprised of ten positions, nine exempt and one support. -51- CMA 054417 CHEMICAL MANUFACTURERS ASSOCIATION APPROVED BUDGET FY 93/94 Actual, FY 94/95 Budget and Projected Results Approved FY 95/96 Budget and Program Costs TECHNICAL SERVICES DEPARTMENT-INFORMATION TECHNOLOGY DIVISION REVENUE AND EXPENSES BY LINE ITEM REVENUE: FY 93/94 Actual Results Approved FY 94/95 Budget Projected FY 94/95 Results Approved FY 95/96 Budget TOTAL REVENUE: STAFF AND RELATED EXPENSES: Salary & Related Expense Employee Benefits Travel & StafTTraining Dues, Subscriptions & Publications Outside Computer Services Meetings & Workshops General Printing, Ait & Graphics Direct Postage, Freight & Delivery Direct Supplies & General Office Direct Taxes, Insurance Rent & Occupancy Common Costs Depreciation and Leases Administrative Support to Separate Programs TOTAL: OUTSIDE PURCHASED SERVICES: General Consulting TOTAL: TOTAL EXPENSES: S 0S 0S 0S 0 S 374,300 98,400 20,600 16,900 165,100 0 900 800 2,200 37,500 107,400 77,700 0 069,1001 s 732,700 s 386,100 119,600 15.900 13,400 114,000 0 500 800 800 40,500 108,500 80,600 0 (156.300) $ 724,400 $ 391,600 97,300 24,900 13,900 77,700 0 1,000 500 3,800 37,500 73,300 113,900 293,600 (233.800) s 895,200 s 452,000 115,700 26,000 13,900 139,000 0 500 600 4,400 45,500 243,400 129,800 765,600 (571.800) $ 1.364,600 s 12.000 $ 0$ 78,200 s 0 $ 12.000 s 0$ 78,200 s 0 s 74A700 s 724A00 s 973,400 s 1,364,600 AUTHORIZED PERSONNEL 10 10 10 10 CMA 054418 -52- CHEMICAL MANUFACTURERS ASSOCIATION APPROVED BUDGET FY 93/94 Actual, FY 94/95 Budget and Projected Results Approved FY 95/96 Budget and Program Costs COMMON COSTS INFORMATION TECHNOLOGY EXPENSES BY LINE ITEM (information & Technology Controls: 1 External Communications $ Application Software Maintenance Consumables Hardware Purchases <$1,000 General Control/Data Bases TOTAL $ FY 93/94 Actual Results 308,300 Approved FY 94/95 Budget $ 235,000 105,000 $ 340,000 Projected FY 94/95 Results Approved FY 95/96 Budget $ 37,200 $ 64,000 188,000 198,000 85,200 90,000 21,200 35,000 8,700 0 S 340,300 1 10,000 0 397,000 Less: SelfFunded Allocations CHEMSTAR, CCC, UIC CHEMTREC Public Outreach MSDS Central TOTAL S (56,300) $ (64,700) s (71,500) S (83,000) (10,400) (7,700) (20,900) (22,500) 0 0 (2,400) - (3,900) 0 0 (300) (300) S 24L600 $ 267,600 s_ 245^00 s _ 287,300 (Departmental Direct: ITD- Depreciation lTD- Lease Expenses TOTAL 1 S 0S 0s 120.200 s 432,700 0 0 173,400 332,900 $ 0I 0s 293.600 $ 765,600 GRAND TOTAL CMA 054419 -53- CMA 054420