Document 0YROonRjE5pQY5qe5enZnvDO

. - - *- Vs RECORDS MANAGEMENT PERSONNEL March 23, 1990 Attached is your copy of the revised "DPMC Records Moratorium Guidelines". Please attach J. A. Evans memo, dated 7/18/89 to Guidelines. The reference numbers direct you to paragraphs in Mr. Evans memo which will describe type documents are needed and for what case(s). the the what If you have any questions about the guidelines, or if you have any suggested changes, please direct them to Vi Cooper. CC: Shirley Adcock Vi Cooper MAURINE BISHOP PLAINTIFF'S EXHIBIT SH-1820 ';ir..V-: : \iL\Vi' y._\ y ';vv.r.x`'rfr^ i'W. .. - r .- ,,.$v. 34~(00867 >V--w;WW ' - LAM 026142 FILE CODE RECORD TITLE REFERENCE # (7/18/89 Memo-J.A.Evans) ADMINISTRATIVE 905 Progress/Activity Reports NOTE: For "Weekly Activity Reports" competitive marketing conditions refined products only (905) on for 906.1 Policy & Procedure Complex Order EC-2, S-125 907 Meetings NOTE: For asbestos only 910 Associations NOTE: For the following associations only: American Petroleum Institute, National Petroleum Council, Independent Petro leum Association of America, Western Oil and Gas Association, National Oil Jobbers Council, National Petroleum Refiners Association and Society of Independent Gasoline Marketers of America (910) ENGINEERING. MAINTENANCE AND INSPECTION 1021 Project Engineering Projects 1031 Plant Engineering Projects NOTE: For Refinery expansion, debottlenecking & benzene control projects only (1021, 1031) 45 58-61 58-61 110 11,56 11,56 BCLL8608002 0007.0.0 03 90 07 07 M0/YR/PG/0F LAM 026143 FILE CODE REFERENCE # RECORD TITLE_____________ (7/18/89 Memo-J.A.Evans) GOVERNMENT AND LEGAL (Continued) 811 Federal 121,109 811.1 811.2 811.3 811.4 811.5 811.6 811.7 811.8 Inspections Permits/Licenses Registrations Reports Guidelines Control Plans Violations Fees 121,109 121,109,122 121,109,122 121,109,121,122 121,109,58-61 121,109,56 121,109 121,122 812 State 121,109 812.1 812.2 812.3 812.4 812.5 812.6 812.7 812.8 Inspections Permits/Licenses Registrations Reports Guidelines Control Plans Violations Fees 121,109 121,109,122 121,109,122,123 121,109,111,122,58-61 121,109 121,109,56 121,109 121,122 813 Other 121,109 813.1 813.2 813.3 813.4 813.5 813.6 813.7 Inspections Permits/Licenses Registrations Reports Guidelines Control Plans Violations 121,109 121,109 121,109 121,109 121,109 121,109 121,109 NOTE: for environmental, crude oil, petro leum products & benzene only (810 - 813.7) 850 Claims (Leona Schmidt) 21 860 Litigations 121 890 Contracts/Agreements 6,24,120,121,122 NOTE: For crude oil exchange or processing; gasoline, distillates or residuals exchange agreements. BCLL8608002 0006.0.0 34-000036.9 03 90 06 07 M0/YR/PG/0F LAM 026144 FILE CODE RECORD TITLE REFERENCE # (7/18/89 Memo-J.A.Evans) TRANSPORTATION (Continued) 634 Operations - Marine Docks 634.1 634.2 634.3 634.4 634.5 Checklists Procedures Operating Orders Operating Summaries Log Sheets NOTE: For benzene & toxic waste only (634 - 634.5) HEALTH, SAFETY AND ENVIRONMENTAL 711 Pollution Incidents 714 Environmental Inspections/Audits 716 Environmental Reports (by department) 720 Industrial Hygiene General 721 Industrial Hygiene Programs 723 Safety/Toxicity Data 724.3 724.3 Monitoring Results Contractors Monitoring Results Shell Employees 725 Surveys/Monitoring Results - Asbestos 740 Safety - General 740.1 Safety Guidelines and Procedures 750 Medical NOTE: For benzene and asbestos only (711 - 750) GOVERN--MEN T AND LEGAL ..hi f 801 Government Programs & Surveys - Federal 802 Government Programs & Surveys - State NOTE: For benzene & toxic waste only (801,802) 810 Government Regulations - Compliance 56,120,121 56,120,121 56,120,121 56,120,121 56,120,121 56,120,121 56 56 56 58-61 56,58-61 56 56,58-61 56,58-61 56,58-61 58-61 58-61 56,58-61 56,121 56,121 121,109,122 BCLL8608002 0005.0.0 34-0000870 03 90 05 07 MO/YR/PG/OF LAM 026145 FILE CODE RECORD TITLE REFERENCE # (7/18/89 Memo-J.A.Evans) TRANSPORTATION (Continued) 623.1 623.2 623.3 623.4 Loss/Gain Reports Receipt Tickets Scheduling Shipment Reports 5,26,56,120,121 5,26,56,120,121 5,26,56,120,121 56,120,121 NOTE: For crude oil, petroleum products, benzene & toxic waste only (623 623.4) 624 Shipping/Receivirig - Pipeline 56,79 624.1 624.2 624.3 624.4 624.6 NOTE: Loss/Gain Reports Receipt Tickets Scheduling Shipment Reports Meter Proving For benzene.& Crude Oil only (624 - 624.4) 56,79 56,79 56,79 56,79 56,79 631 Operations - Storage 56,123 631.1 631.2 631.3 631.4 631.5 Checklists Procedures Operating Orders Operating Summaries Log Sheets 56 56 56 56 56,123 NOTE: For benzene only (631 - 631.5) 632 Operations - Blending 56,79,120,122 632.1 632.2 632.3 632.4 632.5 Checklists Procedures Operating Orders Operating Summaries Log Sheets 56,79,120,122 56,79,120,122 56,79,120,122 56,79,120,122 56,79,120,122 NOTE: For benzene and crude oil only (632 - 632.5) 633 Operations - Loading and Packaging 56,120,122 633.1 633.2 633.3 633.4 633.5 Checklists Procedures Operating Orders Operating Summaries Log Sheets 56,120,122 56,120,122 56,120,122 56,120,122 56,120,122 NOTE: For benzene & toxic waste only (633 - 633.5) 34-0n'JoCOS' BCLL8608002 0004.0.0 03 90 04 07 M0/YR/PG/0F LAM 026146 FILE CODE RECORD TITLE REFERENCE # (7/18/89 Memo-J.A.Evans) LABORATORY 420 Testing Results (General) 421 Testing Results Process Stream 422 Testing Results Material 423 Testing Results Product NOTE: For benzene only (420 - 423) 424 Testing Results Environmental NOTE: For benzene & toxic waste only (424) EMPLOYEE RELATIONS 551 Training & Development Programs NOTE: For benzene and asbestos only (551) 56 56 56 56,120 56,121 56,58-61 TRANSPORTATION 611.1 Completed Shipping Orders NOTE: For benzene only (611.1) 621 Shipping/Receiving - Rail 621.1 621.2 621.3 621.4 Loss/Gain Reports Receipt Tickets Scheduling Shipment Reports NOTE: For benzene & toxic waste only (621 621.4) 622 Shipping/Receiving - Motor Vehicle 622.1 622.2 622.3 622.4 'Loss/Gain Reports Receipt Tickets Scheduling Shipment Reports NOTE: For benzene & toxic waste only (622 622.4) 623 Shipping/Receiving - Marine 56,120,121 56,120,121 56,120,121 56,120,121 56,120,121 56,120,121 56,120,121 56,120,121 56,58-61,120,121 56,120,121 56,120,121 5,26,120,121 BCLL8608002 0003.0.0 03 90 03 07 MO/YR/PG/OF LAM 026147 FILE CODE RECORD TITLE REFERENCE # (7/18/89 Memo-J.A.Evans) PRODUCTION 200 Production (General) 3,10,16,120 201 Production Forecasts 3,10,16,18,120 202 Production Schedules 3,10,16,18,120 203 Production Summaries/Reports 3,10,17,29,19,120,122 NOTE: For Refinery only (200 - 203) 221 Operations - Manufacturing & Power Generation 9,56 221.1 221.2 221.3 221.4 221.5 221.6 221.7 Checklists Procedures Operating Orders Operating Summaries Log Sheets Shutdown Reports Start-up Reports 9,56,121,122 9,56,121,122 9,56,121,122 9,56,121,122 9,56,121,122,123 9,56 9,56 222 222.1 222.2 222.3 222.4 222.5 222.6 222.7 Operations - Disposal & Treatment Checklists Procedures Operating Orders Operating Summaries Log Sheets Shutdown Reports Start-up Reports 56,121,122 56,121,122 56,121,122 56,121,122 56,121,122 56,121,122,123 56,121,122 56,121,122 230 Products 25,56,120,121,122 232 Waste Products 120,121,122 PROCESS/OPERATING/PRODUCT HISTORY & TECHNOLOGY 311 History - Manufacturing S Power Generation 10,11,56 NOTE: 'For Refinery, Olefins & PhenolAcetone only (311) 312 History - Disposal & Treatment 121 350 Production Planning 10,16,18 BCLL8608002 0002.0.0 34-0000873 03 90 02 07 MO/YR/PG/OF LAM 026148 DPMC RECORDS MORATORIUM GUIDELINES FILE CODE REFERENCE # ______________ RECORD TITLE_____________ (7/18/89 Memo-J.A.Evans) SUPPORT SERVICES 082.2 Records Retention Schedules 114 FINANCE 115 Auditing - Product Control 3,5,6,24 122 Manufacturing Expense Forecast 16,18 (MEF/STOP) 154 Cost by Product 56 155 Cost of Production System (COPS) 3,25,56 161 Cash Audits 120,121,113 163 Purchase Orders 120,121 164 Vendor Payment History 120,121 180 Stock Accounting (General) 3,5,6 181 Stock Accounting Catalyst 9,120 182 Stock Accounting Custom Duty Drawback 3,5 183 Stock Accounting Fuel 3 184 Stock Accounting Inventories 3,5,24,25 185 Stock Accounting Loss and Gain 3,5,24,25 187 Stock Acctg. Product Exchanges & Purch. 3,5,6,24,25 188 Stock Accounting Control System (SACS) 3,25,56,79 192 Quarterly Reports Idle Facilities Report 10 193 ' Annual Reports Chemical Inventory Out of State 56 Intakes/Outturns for Group Accounts 3,9,10 LIFO Raw Material Base CPU Review 3,5,6,25 LIFO Raw Material Data 3,5,6,25 Product Inventory 25 Property Tax Rendition 11 Synthetic Organic Chemicals 56 M 4-0000074 194 Semi-annual Reports 3,9,10 Refinery Supplemental Data - Fuel Consumption BCLL8608002 0001.0.0 03 90 01 07 MO/YR/PG/OF t*Nl 026149