From: Valeria Zavala <valeriaz@fb.org> To: "scheduling@ios.doi.gov" <scheduling@ios.doi.gov> Cc: Ryan Yates <ryany@fb.org>
Subject: [EXTERNAL] Event Information Request. Sec. Bernhardt Date: Thu, 28 May 2020 18:41:44 +0000
Attachments: DB_Event_Information_Request_Form-2020.docx; COP_Invitation_Bernhardt-Final.pdf; 2019_Council_of_President_Agenda.docx
Inline-Images: image001.png
Good afternoon,
Attached please find the event-form filled out regarding the invitation we sent to Secretary Bernhardt for our Council of President's meeting that will take place in July.
Attached is also the invitation letter and the 2019 agenda.
Please let me know if you need anything else.
Regards,
Valeria Zavala Director, Office Operations
American Farm Bureau Federation 600 Maryland Ave S.W., Suite 1000W Washington, D.C. 20024 Office: (202) 406-3680 Cell: (703) 870-4443 valeriaz@fb.org
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U.S. De artment of the Interior -- Office of the Secretary
Event Information Request Form
To ensure that the appropriate individual within the Department of the Interior is participating at your event and because the Office of the Secretary is committed to maintaining the highest ethical standards, we need the information requested below before we can agree to confirm a speaker'.
Please respond to the questions below and send your response to schedulin2a,ios.doi.Eov. If you have any questions you may contact the Scheduling Office at 202-208-7551.
Title of the Event (please note if the event is a weekly, monthly, annual, etc.):
Council of Presidents (Annual Event)
Date of Event (please note if the date is flexible):
July 14 and July 15, 2020 (from 8am to 12pm both days)
Event Location (venue, address, city and state): Virtual Meeting
Point(s) of Contact (Name, Email, Phone):
Briefly describe the event in detail including the purpose and desired role of the Secretary:
Please describe any specific request of the Secretary at the event (i.e. deliver keynote remarks, attend an event, meet with attendees etc.): Is the event a fundraiser? If yes, please explain who it is benefiting (i.e. specific charity, a political candidate, etc.): Event Host and Sponsor Who is the event host? (Please identify and provide background on the Event host as well as any other organization involved in the Event.)
Valeria Zavala valeriazafb.or or Presidents from all states plus Puerto Rico meet in DC for updates on policy and other briefings. They would like to hear from the Secretary on issues that we mention In our attached letter. Keynote speaker (20 minutes with 10 for Q&A)
No
American Farm Bureau Federation
Is the event host a registered lobbyist or lobbying organization, and/or registered under the Foreign Agents Registration Act? (If yes, please identify.)
American Farm Bureau Federation
Is the event host a partisan political candidate, No a representative of a political party or a
'Per the Administration Ethics Pledge, the Secretary agreed that he will not for a period of two years from the date of his appointment participate in any particular matter involving specific parties in which a former employer or client of his is or icinesents a party, if he served that former employer or client during the two years prior to his appointment, absent a waiver under Section 3 of Executive Order No. 13770. This includes recusal from any meeting or other communication with such a former employer or client unless (1) there are five or more different stakeholders present and (2) no particular matters involving specific parties are discussed.
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registered political action committee (PAC)? (If yes, please identify.) Is the event host a 501(c)(3) organization or a No media organization? (If yes, please identify.)
Is the event host seeking or currently have any No business interests with the Department such as permits, contracts, litigation, grants, etc.? (If yes, please describe.)
Who are the sponsors of the event? Please
ii a
identify and provide background information on
the individual and/or entity.
Are any event sponsors seeking or do they
ii 'a
currently have any business interests with the
Department such as permits, contracts,
litigation, grants, etc.? (If yes, please describe.)
With which Bureau or Agency does your
n/a
agenda most align? Please list all, if more than
one.
Audience Approximately how many people are expected to attend the event?
80 (between state presidents and state staff)
Please describe the target audience of the event (elected officials, local community leaders, academics, industry representatives, public sector representatives, etc.).
State Farm Bureau Presidents, state staff and farm bureau staff
Will the attendees at the event include persons with a diversity of views or interests, or representatives from throughout an industry or profession, or the range of persons interested in a matter? (If yes, please describe.)
Ag Issues
Is the event open to the public? If not, please describe who is invited.
No (only state presidents, state staff and special guest speakers)
Who are other VIPs or speakers confirmed and in what role?
Still waiting for confirmation
Who are other VIPs or speakers invited? Remarks
President Trump, Vice-President Pence, Secretary Perdue, Vice-President Biden
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If you are requesting remarks, are there any specific issues you would like the Secretary to highlight/address in his remarks?
Issues are listed in the attached letter
What is the desired format of his remarks (will he be delivering the keynote, sharing the stage, participating in a panel or roundtable, etc.)?
Keynote speaker
What is the public registration/ticket fee to attend/participate in the event?
No cost, this is an American Farm Bureau Event
Communications Is the event open or closed to press?
closed
If open, are you expecting local, trade, state, or n/a national news coverage?
If this is an annual event, which news outlets ii 'a typically cover the event?
Will you be advertising or live streaming the No event on any social media outlets? (If yes, please explain.)
Logistics/Other*
What does the invitation include:
n, a
registration/conference event fee; meals or
refreshments; receptions or other entertainment;
informational materials; memento or token of
appreciation; and/or travel (ground or air
transportation, hotel, etc.).
Does all or part of the invitation to the Secretary extend to other Department staff such as security, advance, and/or those staff essential to the Secretary's participation in the event? (If yes, please identify.)
This year it will be an virtual event
Does the invitation extend to the Secretary's
No
spouse or other guest? If yes, will others in
attendance generally be accompanied by a
spouse or other guest?
What is the monetary value of the invitation to No the Secretary, etc.? Please identify how the costs were determined. (Please attach separate sheet if necessary.)
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Please supply any other pertinent background information for the event (history of the event, prior attendance by DOI officials, draft agendas, event website, promotional/ advertising materials, outreach plan, etc.): If the Secretary is not able to attend, is a surrogate desired? If yes, anyone specific?
Any additional notes or information?
Attached you will also find a copy of our 2019 Agenda
No No
*IMPORTANT NOTE: The purpose of these questions is to elicit information relevant to the ethics analysis and is not a solicitation or request for anything of value by the Department or any of its employees.
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