Document jBqKVYjEx5qGQBENawMDkNynQ
BRIEFING STATEMENT PREPARED FOR: NWRS LEADERSHIP TEAM
DATE: June 21, 2018
TITLE: NWRS Motor Vehicle Fleet Management Review
ISSUE: Provide NWRS vehicle fleet management review team recommendations for decision.
BACKGROUND: During the June 2016 NWRS Chiefs meeting, the NWRS light and medium duty vehicle fleet modernization plan was adopted (decision summary attached). The plan called for a review after one full year of implementation, but due to late appropriations the review was delayed to FY18. The team, shown in the table below, met in April 2018.
Spencer Burg Daniel Garcia Leslie Medina Denise Gilsrud Joe Kloepper Kimberly McClurg Brett Hunter Graham Taylor Bill Starke Gina Martinez Wade Briggs Kenton Moos Thomas Siekanic Dave Henderson Dara Rodriguez David Robinson Rob Miller John Blitch
Assistant Refuge Supervisor Regional NWR Budget Chief Senior Budget Analyst Regional NWRS Budget Chief Logistics Management Specialist Chief Budget & Facilities Deputy Chief, NWRS Refuge Supervisor Regional Heavy Equipment Coordinator Regional NWR Budget Chief Regional Heavy Equipment Coordinator Refuge Manager Regional Heavy Equipment Coordinator Heavy Equipment Manager Program Analyst Deputy Chief BPW Chief ITM Division Facilities and Equipment Branch
Region 1 Region 2 Region 2 Region 3 Region 3 Region 4 Region 4 Region 5 Region 5 Region 6 Region 6 Region 7 Region 7 Region 8 Region 8 HQ HQ HQ
STATUS/KEY POINTS: Utilization: Recommend limiting the 3,000 miles per year for performance based allocations to 85% of the fleet by adjusting the incremental increases of performance to 2% per year.
This change accommodates the 12% exemption, while continuing support of incremental improvement.
Retain utilization target re-evaluation after 5 years (FY23).
Performance based allocation: Recommend utilizing mileage reporting for both fuel and mile performance measures.
Fuel module in FBMS does not allow input of a zero consumption reading - defaults to not reported when zero is entered.
HQ will continue to work with DOI BIO to correct. Once corrected the data input portion of the performance allocation will return to measuring both fuel and mileage reporting.
Personnel Count: Recommend averaging the personnel count over a three year period.
Provides for more consistency in the allocation to support short-term vacancies. Since the base year started in FY16, FY18 will be limited to a two year average. PTrac reporting for youth is no longer captured. The decision was made at HQ to limit youth
data to the July EMIS report. Requiring PTrac reporting provides little impact to the allocation, so including would result in an unnecessary reporting burden on the field.
Region
R1 R2 R3 R4 R5 R6 R7 R8 Total
No PTRAC
$ 164,683 $ 200,337 $ 246,113 $ 294,397 $ 168,418 $ 255,348 $ 131,725 $ 128,978 $ 1,590,000
Base A locations
No PTRAC
With FY17 PTRAC
10.4%
$
164,974
12.6%
$
202,356
15.5%
$
246,897
18.5%
$
291,747
10.6%
$
171,398
16.1%
$
254,160
8.3%
$
131,081
8.1%
$
127,387
100.0%
$ 1,590,000
With FY17 PTRAC 10.4% 12.7% 15.5% 18.3% 10.8% 16.0% 8.2% 8.0% 100.0%
Difference
$
291
$
2,019
$
783
$
(2,651)
$
2,980
$
(1,188)
$
(644)
$
(1,591)
$
0
Opportunistic Support: The team discussed the existing commitment to opportunistically make up the $2.7 million that was not funded by Congress. Recommend re-assembling the team in June of FY19 to review. Report out to the Chiefs during the fall of 2019.
1264 Funding: Recommend removing the 1264 base funding set-aside. The $1.5 million set-aside is impacting the ability to fill RLE positions. Mixed decision across the team. R1 and R6 supported keeping the 1264 funding set-aside (R1 recommended as is and R6 recommended reduction to $1M), while the remaining regions supported fulfilling this requirement opportunistically.
UNICOR: Recommend data review comparing program effectiveness to GSA auctions to ensure NWRS is minimizing initial cost and maximizing return on sales. The NWRS Vehicles Fleet Coordinators will gather data for review and provide recommendations to the Fleet Modernization Team for June 2019 review. Recommendations to Chiefs in June 2019.
Replacement Cycle: Retain current standard and conduct limited testing of shorter exchange cycles for review in 2019.
The 5 year / 70k mile trade target is providing good return through proceeds of sales.
The standard will be retained, and Regions will conduct limited testing of shorter exchange cycles to see if we can further maximize return on investment while remaining within the intent of the vehicle management regulations and laws. Fleet Modernization Team to review June 2019. Report out to the Chiefs during the fall of 2019.
ACTIONS: Decisions for the above team recommendations.
PREPARED BY: Rob Miller, Division Chief Facility, Equipment, and Transportation
Attachment: NWRS Motor Vehicle Fleet Management Decision Summary - February 2, 2017
