From: To: Cc: Subject: Date: Attachments:
Importance: Sensitivity:
Fields, Robert Jo-Anne Stately; Greg Wenz; tkassa@mplsfoundation.org Presmanes, Cristina; Lobato, Mauricio Termination of EPA Assistance Award: 5N_00E03682-1 MINNEAPOLIS FOUNDATION Friday, February 21, 2025 3:51:19 PM EPA 5N 00E03682-1.pdf Termination Memo Template Feb21.docx v.1.docx 5N00E03682-1.docx High Confidential
RE: Termination of EPA Assistance Award Dear EPA Grant Recipient:
Attached is your Termination of Award from the U.S. Environmental Protection Agency. The Federal Award Identification Number (FAIN) is on your agreement on the top of page one and in the subject line of this message. Please use this number in communicating with EPA about this grant.
Please carefully review the assistance agreement and the terms and conditions.
We recommend you forward the award document to any other personnel in your organization requiring information about the award. The recipient's signature is not required on this agreement.
For information regarding payments and financial reports, please refer to the following website at https://www.epa.gov/financial/grants. Additionally, the RTP Finance Center's email address is rtpfc-grants@epa.gov.
If you have any questions, please contact Amy Sanders, Region 5 Senior Resource Official, sanders.amy@epa.gov.
Sincerely,
Robert Fields Section Supervisor Assistance Section 1/GMO/ Region 5 Competition Advocate US EPA Mission Support Division Region 5 Acquisition and Assistance Branch 77 West Jackson Blvd., MA-10J Chicago, IL 60604 fields.robert@epa.gov 312-886-9017
Attachments: Official EPA Award Document Termination Memo
5N - 00E03682 - 1 Page 1
U.S. ENVIRONMENTAL PROTECTION AGENCY
GRANT NUMBER (FAIN): MODIFICATION NUMBER: PROGRAM CODE:
TYPE OF ACTION No Cost Amendment
00E03682 1 5N
DATE OF AWARD 02/21/2025 MAILING DATE 02/21/2025
Assistance Amendment
PAYMENT METHOD: ASAP
ACH# PEND
RECIPIENT TYPE: Not for Profit RECIPIENT:
Send Payment Request to: Contact EPA RTPFC at: rtpfc-grants@epa.gov PAYEE:
MINNEAPOLIS FOUNDATION 80 S 8TH ST 800 IDS CENTER MINNEAPOLIS, MN 55402 EIN: 41-6029402
MINNEAPOLIS FOUNDATION 80 S 8TH STREET 800 IDS Center Minneapolis, MN 55402
PROJECT MANAGER Jo-Anne Stately 80 S EIGHTH ST 800 IDS CENTER MINNEAPOLIS, MN 55402 Email: jstately@mplsfoundation.org Phone: 612-672-3878
EPA PROJECT OFFICER Cristina Presmanes 77 West Jackson Blvd., RM-19J Chicago, IL 60604-3507 Email: Presmanes.Cristina@epa.gov Phone: 312-353-8205
EPA GRANT SPECIALIST Mauricio Lobato Assistance Section 1, MA-10J 77 West Jackson Blvd. Chicago, IL 60604 Email: lobato.mauricio@epa.gov Phone: 312-353-2515
PROJECT TITLE AND EXPLANATION OF CHANGES
The Minneapolis Foundation TCGM Grant 1
See Attachment 1 for project description.
BUDGET PERIOD 04/01/2024 - 02/21/2025
PROJECT PERIOD 04/01/2024 - 02/21/2025
TOTAL BUDGET PERIOD COST $ 8,000,000.00
TOTAL PROJECT PERIOD COST $ 8,000,000.00
NOTICE OF AWARD
Based on your Application dated 02/21/2025 including all modifications and amendments, the United States acting by and through the US Environmental Protection Agency (EPA) hereby awards $ 0.00. EPA agrees to cost-share 100.00% of all approved budget period costs incurred, up to and not exceeding total federal funding of $ 8,000,000.00. Recipient's signature is not required on this agreement. The recipient demonstrates its commitment to carry out this award by either: 1) drawing down funds within 21 days after the EPA award or amendment mailing date; or 2) not filing a notice of disagreement with the award terms and conditions within 21 days after the EPA award or amendment mailing date. If the recipient disagrees with the terms and conditions specified in this award, the authorized representative of the recipient must furnish a notice of disagreement to the EPA Award Official within 21 days after the EPA award or amendment mailing date. In case of disagreement, and until the disagreement is resolved, the recipient should not draw down on the funds provided by this award/amendment, and any costs incurred by the recipient are at its own risk. This agreement is subject to applicable EPA regulatory and statutory provisions, all terms and conditions of this agreement and any attachments.
ISSUING OFFICE (GRANTS MANAGEMENT OFFICE) ORGANIZATION / ADDRESS
U.S. EPA, Region 5, U.S. EPA Region 5 Mail Code MCG10J 77 West Jackson Blvd. Chicago, IL 60604-3507
AWARD APPROVAL OFFICE
ORGANIZATION / ADDRESS
U.S. EPA, Region 5, Office of Environmental Justice, Community Health, and Environmental Review Division OEJECR - Office of Environmental Justice and External Civil Rights 77 West Jackson Blvd., R-19J Chicago, IL 60604-3507
THE UNITED STATES OF AMERICA BY THE U.S. ENVIRONMENTAL PROTECTION AGENCY
Digital signature applied by EPA Award Official for Sheila Dolan - Manager, Acquisition and Assistance Branch by Robert Fields - Award Official Delegate
DATE 02/21/2025
FUNDS EPA Amount This Action EPA In-Kind Amount Unexpended Prior Year Balance Other Federal Funds Recipient Contribution State Contribution Local Contribution Other Contribution Allowable Project Cost
EPA Funding Information
5N - 00E03682 - 1 Page 2
FORMER AWARD $ 8,000,000 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 8,000,000
THIS ACTION $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0
AMENDED TOTAL $ 8,000,000 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 8,000,000
Assistance Program (CFDA)
66.615 - Environmental Justice Thriving Communities Grantmaking Program (EJ TCGM)
Statutory Authority Clean Air Act: Sec. 138
Regulatory Authority 2 CFR 200, 2 CFR 1500 and 40 CFR 33
Budget Summary Page
Table A - Object Class Category (Non-Construction)
1. Personnel 2. Fringe Benefits 3. Travel 4. Equipment 5. Supplies 6. Contractual 7. Construction 8. Other 9. Total Direct Charges 10. Indirect Costs: 0.00 % Base See Table B 11. Total (Share: Recipient ___0_._0_0 % Federal __1_0_0._0_0 %) 12. Total Approved Assistance Amount 13. Program Income 14. Total EPA Amount Awarded This Action 15. Total EPA Amount Awarded To Date
5N - 00E03682 - 1 Page 3
Total Approved Allowable Budget Period Cost $ 2,959,368 $ 887,810 $ 172,701 $ 0 $ 40,360 $ 1,578,842 $ 0 $ 1,800,000 $ 7,439,081 $ 560,919 $ 8,000,000 $ 8,000,000 $ 0 $ 0 $ 8,000,000
Table B Budget Worksheet #1
Table B - Program Element Classification (Non-construction)
1. 4/1/2024 - 3/31/2027 - 10% De Minimis Rate - Modified Total Direct Costs. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Total (Share: Recip % Fed %) 12. Total Approved Assistance Amount
5N - 00E03682 - 1 Page 4
Total Approved Allowable Budget Period Cost $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0
Attachment 1 - Project Description 5N - 00E03682 - 1 Page 5
This agreement provides funding under the Inflation Reduction Act (IRA) to The Minneapolis Foundation. This is a Regional Grantmaker. The Minneapolis Foundation, partnered along with the NDN Collective, will institute a grantmaking program within the Region 5 states. This award will be used to develop the administrative and programmatic strength needed to award over 200 grants within Region 5, targeting areas such as rural communities, urban centers and tribal communities. The Minneapolis Foundation will develop a Quality Management Plan, create an application to support the grantmaking program, train their statutory partner on EPA requirements, identify and recruit 10 Regional Community Advisory Committee (RAC) members, and perform outreach in their targeted communities using these funds. The Minneapolis Foundation will use the money associated with this award to build up their grant making capacity and to cover administrative costs associated with grantmaking for the next three years.
This amendment is to stop work; terminate the agreement; reduce performance period duration; curtail scope of work; and waive certain reporting requirements. Administrative terms and conditions are added.
Per 2 CFR 200.340 and the Termination General Terms and Conditions of this agreement, EPA is terminating this award. Your organization shall immediately stop work and take all reasonable steps to minimize the incurrence of costs otherwise allocable to the assistance agreement. See terms and conditions.
Administrative Conditions
FOLLOWING TERMS AND CONDITION HAVE BEEN ADDED AS FOLLOWS:
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UNILATERAL TERMINATION
1. The Agency is asserting its right under 2 CFR 200.340 and the Termination General Term and Condition of this agreement to unilaterally terminate this award. This amendment serves as required notice under 2 CFR 200.341.
2. Consistent with 2 CFR 200.343 Effect of suspension and termination, costs to the recipient or subrecipient resulting from financial obligations incurred by the recipient or subrecipient after the termination of a Federal award are not allowable. Costs after termination are allowable if:
a. The costs result from financial obligations which were properly incurred by the recipient or subrecipient before the effective date of suspension or termination, and not in anticipation of it; and
b. The costs would be allowable if the Federal award was not suspended or expired normally at the end of the period of performance in which the termination takes effect.
c. The costs are reasonable and necessary termination costs consistent with 2 CFR 200.472.
3. Federal Financial Reporting (FFR) General Terms and Conditions is still in full force and effect. EPA recipients must submit the SF-425 no later than 120 calendar days after the end date of the period of performance of the award.
4. Programmatic Terms and Conditions. Performance reporting is still in full force and effect. The recipient must submit the final report no later than 120 calendar days after the period of performance.
In accordance with 2 CFR 200.329, the recipient agrees to submit performance reports that include information on each of the following areas:
a. A comparison of accomplishments to the outputs/outcomes established in the assistance agreement work plan for the reporting period;
b. Explanations on why established outputs/outcomes were not met; and
c. Additional information, analysis, and explanation of cost overruns or high-than-expected-unit costs.
5. Waiver of Reports
The following reports are waived:
a. Utilization of Disadvantaged Business Enterprises General Terms and Conditions.
b. Tangible Personal Property Report, SF-428, General Terms and Conditions.
6. Record Retention
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Access to Records, 2 CFR 200.337, is still in full force and effect. The termination of this award does not affect the right of EPA to disallow costs and recover funds on the basis of a later audit or other reviews. Information regarding record retention, property disposition in accordance with EPA regulations, and other frequently asked questions can be accessed at https://www.epa.gov/grants/frequent-questionsabout-closeouts.
Programmatic Conditions
5N - 00E03682 - 1 Page 8
N/A
April 11, 2025
MEMORANDUM
SUBJECT:
Termination of EPA Assistance Agreement 5N00E03682-1 under 2 CFR 200.340
FROM:
EPA Award Official
TO:
Greg Wenz, Chief Financial Officer
The Minneapolis Foundation
The purpose of this communication is to notify you that the U.S. Environmental Protection Agency (EPA) is hereby terminating Assistance Agreement No. 5N00E03682-1 awarded to The Minneapolis Foundation. In accordance with 2 CFR 200.340(a)(2) (effective August 13, 2020 - September 30, 2024) and the Termination term and condition contained in the EPA General Terms and Conditions effective August 13, 2020 - September 30, 2024, EPA Assistance Agreement 5N00E03682-1 is terminated in its entirety effective immediately on the grounds that the award no longer effectuates the program goals or agency priorities. The objectives of the award are no longer consistent with EPA funding priorities.
It is a priority of the EPA to eliminate discrimination in all programs throughout the United States. The EPA Administrator has determined that, per the Agency's obligations to the constitutional and statutory law of the United States, this priority includes ensuring that the Agency's grants do not support programs or organizations that promote or take part in diversity, equity, and inclusion ("DEI") initiatives, "environmental justice" initiatives, and conflict with the Agency's policy of prioritizing merit, fairness, and excellence in performing our statutory functions. In addition to complying with the civil rights laws, it is vital that the Agency assess whether all grant payments are free from fraud, abuse, waste, and duplication, as well as to assess whether current grants are in the best interests of the United States.
The grant specified above provides funding for programs that promote or take part in DEI initiatives or environmental justice initiatives or other initiatives that conflict with the Agency's policy of prioritizing merit, fairness, and excellence in performing our statutory functions; that are not free from fraud, abuse, waste, or duplication; or that otherwise fail to serve the best interests of the United States. The grant is therefore inconsistent with, and no longer effectuates, Agency priorities.
The process for closeout is generally outlined in 2 CFR 200.344. EPA is clarifying what reports are required and what reports are waived below. Other requirements are still in effect if applicable to your grant.
EPA is requiring the following closeout reports due within 120 days of closeout (2 CFR 200.344a:) Final Federal Financial Report, SF-425 Final Technical Report Other programmatic reports identified in your terms and conditions
As part of this termination, EPA is waiving the following closeout reports: Property Report, SF-428 Final Minority Business Enterprise/Woman Business Enterprise Utilization Under Federal Grants and Cooperative Agreements, EPA Form 5700-52A
The recipient may request payment from the Automated Standard Application Payments (ASAP) system for allowable costs incurred up to the date of this memo provided that such costs were contained in the approved workplan. Costs incurred by you after this termination are allowable only if (a) those costs were properly incurred by you before the effective date of this termination, and not in anticipation of it; and (b) those costs would be allowable if your federal award was not suspended or expired normally at the end of the period of performance in which the termination takes effect. See 2 C.F.R. 200.343. You are encouraged to carefully review and discharge your closeout responsibilities set forth in 2 C.F.R. 200.344-45 and your award agreement. Those responsibilities include, but are not limited to, your obligation to "promptly refund any unobligated funds" that have been paid out but "are not authorized to be retained." See 2 C.F.R. 200.344(g).
Also, per 2 CFR 200.472, a recipient may use grant funds to properly closeout their grant including reasonable and necessary costs that might occur after the date of this memo. If the recipient drew down funds from ASAP for costs beyond the termination date or for costs that exceed the amount necessary to properly closeout their grant, the recipient must contact RTPFC at rtpfc-grants@epa.gov for instructions on how to return the excess funds.
The EPA Grants Management Office has issued an amendment to the agreement to document the termination.
If you wish to dispute this termination decision, the Disputes Decision Official (DDO), coyle.ann@epa.gov, must receive the Dispute no later than 30 calendar days from the date this termination notice is electronically sent to you. Disputes must be sent electronically by email to the DDO, with a copy to the EPA Award Official, dolan.sheila@epa.gov within the 30-day period stated above. The Dispute submitted to the DDO must include: (1) A copy of the disputed Agency Decision; (2) A detailed statement of the specific legal and factual grounds for the Dispute, including copies of any supporting documents; (3) The specific remedy or relief you seek under the Dispute; and (4) The name and contact information, including email address, of your designated point of contact for the Dispute. See 2 CFR 1500.15
The requirements on post-closeout adjustments and continuing responsibilities, including audit and record retention requirements, at 2 CFR 200.345 remain in effect.
ATTACHMENT Amendment Document
cc: Mauricio Lobato, EPA Grant Specialist Cristina Presmanes, EPA Project Officer Office of Environmental Justice, Community Health, and Environmental Review Division
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