Document Rjmb58g6aKNgo3GGyLw3yRe17

NATIONAL DIOXIN STUDY REGION 5 TIER 7s SAMPLING PLAN JULY 30, 1984 TIER 7 SAMPLING PLAN TABLE OF CONTENTS PAGE 1,0 2,0 3- 0 4- 0 5.0 6.0 7.0 8.0 9.0 10.0 11.0 Project Name Project Requested by Peri od of Project Performance Regional Project Coordinator Regional Quality Assurance Officer Contractor Project Description 7-1 Tier 7 Sampling Protocols 7.2 Rural Sites: Engineering Grid System 7.3 Urban Sites 7.4 Sample Collection 7.5 Sample Shipment Safety and.Public Relations Materials .and Supplies Project Schedule and Responsibilities Trip Reports 1 1 1 1 1 1 1 1 `N to to to in <1 N 1.0 Project Name: Region Vs Tier 7 Investigation -- Soil. 2-0 Project Requested by: U.S. EPA, as part of EPA's National Dioxin Survey. 3.0 Period of Project Performance: July 1984 - September 1984 4.0 T Project Coordinator: Howard Zar (312/886-0 15GH* 5.0 Quality Assurance Officers Heffw trd-- 6.0 Contractors CENTEC Corporati an 11260 Roger Bacon Dr Reston, VA 22090 Attns Ted Handel, Ph.D Da m (703/471-6300) ^ g 7.0 Project Description 7. 1 Tier 7 Sampling Protocols sou. Tier 7 consists of areas where no known or suspected sources of \ 2,3,7,8-TCDD cgntaqpination are located. The basic goal of the Tier 7 study is to rh EnTTh-saverit y Ja* 2,3,7,8-TCDD cntami-nat'i-on in'ithe. wf7ir uiimer+t^ in order-- to eotabl i.sh{jbackground levelsp iTT'aiJUi asking this goal ^-- phase I ref-- this study ' The specific objective o-fj this study is to determine the percentage of sites in the EPA Urban and Rural Networks that ijave^neasurable levels of 2.3.7.8--TCDD in the soili These networks were*1established to provide a statistical basis for monitoring pesticide residues in the environment. - If 2.3.7.8- TCDD is detected at a significant number of locations, the EPA will attempt to quantify these background 1evels and to determine their sources. Analyses of-- sort samp 1es aL-- Trer-- 7 cites-- will-- ho pprrnrnj^ -- appro:;imat-aj.y a- levcl-- of detection of uite par L per trillion-- (ppt-1. Soil collection procedures at rural and urban Tier 7 sites are identical to those for Tiers 3, 5 and 6. In this way, a valid data base is created from which comparisons among the tiers can be performed. The major differences between the tiers is that Tier 7 limits the number of samples to one sample' for each site. At designated sampling sites for urban sampling, one- discrete sample should be taken at the mid-point of the site. At designated rural 10--acre sites, the area shauld be divided into equal sized grids (not exceeding 50 * x 50') from which one gri d should be randomly selected. A single discrete sample should be taken from the mid--point of the chosen grid. / 7.2 Rural Sites: Engineering Srid System An engineering grid system will be used to .faci1itate sampling rural 10--acre sites using the random sampling approach. The sampling team will locate the general vicinity of the site using the assistance of county officials, such as the county health official or the district soil conservation agent, USGS 7 1/2 minute maps, and the county map, drawings and aerial photographs provided by EPA from the Soils Networks. At the site, bearings will be obtained by locating specific landmarks noted in the provided site materials. For the purpose of this study, an engineering drawing will be prepared of the site using a 50' x 50' grid system. A corner of the site will first be unequivocal 1y identified by establishing directions and distances from several permanent nearby 1andmarks such as intersections, roads,. fencelines, section markers, large trees or buildings. This corner will be marked with a stake. This corner will then be marked on the site map allowing room for the marking of the reference 1andmarks. Distances will be measured using a tape measure or rangef inder. Di stances should be measured with accuracy to the nearest foot. Direction will be measured with a field siting compass accurate the nearest degree. Specially prepared drafting paper with an engineering grid system will be used for the site map preparation. k_g3ph grid will normally represent a 50' x 50' grid. jajuuCL L Ji The perimeter of the site will then be defined using a rangefinder and compass. Each boundary will be related to prominent landmarks. Each corner will be marked with a stake. The boundary 1ine will be marked on the sit.e map. A f1ag man will walk to an adjacent corner of the site. A second person with the rangefinder and compass wi11 focus on the marker flag in order to establi sh distance. He will note di stance an d magnetic heading on the site drawing for each 'boundary. In the event that visual obstructions exist along a border, several sightings may be necessary. In this case, each flag position will be marked wi th a stake and indi cated on the map with an "X", a heading and a distance. In this way true headings may more easi1y be obtai ned. All borders of the si te peri meter will be determined in this manner. Prominent 1andmarks within the site will then be shown in their proper location on the map. Magnetic North will be indicated on the site map using an arrow pointing in the North direction. Each map must contain the foilowing informations city or county, state, name of owner, sampling date, site number and name of sampling team captain. Each grid on the map will be consecutively numbered beginning with 1. One grid will be randomly selected using ei ther a calculator wi th a random number generator or by usi ng stati sti cal random number tables. The corners of this grid will be located using the rangefinder (or tape measure) and compass. The corners will be marked with stakes. The selected grid will be cl early identified on the site ma p . The site will be documented by noting distance and direction of nearby prominent landmarks from the corner stakes. Care will be taken to avoid disturbing the center location of the1 site prior to taking the sample. The site will be further documented by a series of photographs taken using an autofocus 35mm camera capable of electronically providing a date and time on each picture. A large placard will be prepared with site number and location indi cated. This will be included in the photo--documentation of each site. Photographs taken will include promi nent 1andmarks where possi ble. The directi on of the photographs will be indi cated on the si te ma p . The si te documentati on will be recorded in a permanent1y bound field notebook. 7.3 Urban Sites Urban sites will be sampled at their mid-point. Site maps will be prepared, accurately describing the site borders with reference to prominent landmarks in such' a manner as to enable the unequivocal identification of the site and its mid-point. The site corners will be marked with stakes and the site will be documented with photographs in the same manner as described for rural sites. 7.4 Sample Collection Soi1 samples will be taken at the mid-point of the site (1ocated as described above)- Prior to sampling, grass will be trimmed to just above soil surface. Samples will be taken using a new tulip bulb planter for each site. The tulip bulb planter will be forced into the ground to a depth of 4 inches. The sail will be.placed in a new disposab 1e alumiruum pan. Sufficient cores will be taken to fill the sample container one-half full. Stones, twigs and other debris will be removed from the soil using clean tweezers. The soil sample will then be transferred to the 1-quart sample container. The container will be sealed with a tamper-proof seal' and will be labeled with the sample identification number. The tulip bulb planter, tweezers and aluminum pan will be placed in a plastic bag. These materials will be removed from the site and will be properly disposed of by the sampling team. The lawn will be repaired using locally obtained topsoil and sod. L 7.5 Sample Shipment The sample container will be labeled with ,a unique sample number provided by the Sample Control Center (SCO. A Sample Tag (Fig 1) will be prepared, and attached to the container. The container will be be sealed with an EPA Custody Seal (Fig 1). The sample will then be logged on a Chain of Custody form (Fig 2). The sample container will be placed in a plastic bag. The bag will be sealed with a twist tie and placed in the shipping box and packed with peanuts. A Batch of samples will be defined as the number of samples collected during a week by one sampling team, or, if as in the case of urban sampling more than 12 samples are col1ected, two or more batches will be defined grouped chronalogical 1y . A Batch will include up to 12 environmental samples, one duplicate, one field blank and one Performance Evaluation (PE) soil. Since the field blanks and PE soils are not yet available, the environmental samples will be shipped to a temporary storage faci1ity. CENTEC Analytical Services, located in Salem Virginia, will provide secured storage of these samples until the Batch can be completed with appropriate blank and PE soiIs. Storage will be in original shipping containers in a c o o l , dark, locked room. Upon receipt of the PE and Blank soils, assigned Laboratory personnel will assign specified sample numbers, complete the Chain of Custody forms and the Dioxin Shipment Record (Fig 3) and arrange shipping to the specified TROIKA facility for analysis. CENTEC will notify the SCC and the TROIKA Laboratory of the shipping details. I The shipping bo*; will be sealed and marked as follows: i,, Affix a label with complete laboratory address and the name of the responsible person at the 1aboratory 2- Affix a completed shipping label (e.g. Federal Express) 3 Mark side of box with number of samples in b o x , box volume and weight 4. Mark box number in batch, eg, "1 of 2" 5 The Chain-of-Cuistady Form and Dioxin Shipment Record (parts 4 and 5) will be enclosed with each shipment .Prior.to initiating each sampling episode, the Sample Control Center will be notified so that they can prepare for sample receipt- Immediately after shipment, the laboratory will be contacted and the foilowing information relayed: 1- Number of samples 2 Name of carri er 3- Airbill nuimbers 4 Number of boxes in shipment 5- Date and time shipment sent k __ _ 6. Estimated date and time of delivery 7- Any problems relating to shipment The above information should also be recorded in a bound notebook- Fart 3 of the Dioxin Shipment Record will be kept with the sampling records. Part 1 of the Dioxin Shipment Record will be sent to the Sample Control Center and Part 2 will be sent to the Sample Management Office if part per billion (ppb) 1evel analyses is requi red - 8-0 Safety and Public Relations The sites sampled in this -study are not suspected to* be contaminated with dioxin. In order to conduct this effort without unnecessarily distressing and confusing the public, the following procedures will be followed. The Region V Office will identify and notify al 1 public officials 6*1iw must and who should be informed about the nature and details of the sampling- It is recognized that the officials who wish to be informed will vary from area to area. The CENTEC Sampling Team will identify the local officials who should be contacted- Senerally the County Public Health Officer and/or the County Soil Conservation Agent will be contacted. If questions and confusion in the public is aroused during sampling, it is expected that these county officials will be contacted first iy^concerned citizens- In addition, these officials could be va-iuablo in assisting the sampling team in identifying the 1ocation of the site and locating the owner in order to obtain per mi ssi on to sample- It is likely that they woliId be wi 11 ing<- to assist the sampl ing team in many cases. j) j Any public relations problems will be promptly reported to Howard Zar at EPA Region V Headquarters and Ted Handel at CENTEC- The sampling team will await fLirther instructions prior to resumption of any sampling related acti vi t ies- Customary safety procedures will be observed throughout this projectSampling team members will wear standard work clothing including full length work pants (no shorts or cut-offs), a work shirt and leather work boots - Sampling team members will wear a clean pair of disposable neoprene i t gloves while collecting and handling the sample. Sampling team members will not e a t , drink or smoke at the site and will thoroughly wash with soap and water prior to performing these activities. At the end of a work day each sampling team member will brush all exterior clothing to remove dust. At the motel, each sampler will take a shower as soon as possible. A11 sampling equipment and supplies will be retained by the sampling team. In no case will any supplies be disposed local1y . The closest medical serv.i c e s 'wi 11 be identified in the event of illness or injury. Each team will be equipped with a First Aid Kit including a Snake Bite Kit. Any medical emergency will be promptly reported to Howard Zar at EFA Region V Headquarters and Ted Handel at CENTEC. * 9.0 Materials and Supplies -- Sampling Kit (from Versar) -- Sample containers -- Sample labels -- Shipping materials -- plastic bag -- Cardboard shipping carton -- Styrofoam peanuts -- Shipping Label -- Packing List Pouch -- Federal Express Form -- Strapping tape -- Tulip bulb-planters (one planter will be used for each sample -- if necessary CENTEC will supply additional planters) -- Maps with sampling locations marked -- USGS 7.5 minute area maps -- Hammer -- Stakes Si ting compass <+/-- l degree) Measuring Tape Qpti cal rangefi nder (+/- 1 foot) Iv Siting flag Map drawing materials Erasable placard and marking pens 35mm Autofocus Date--back camera Film Neoprene gloves Scissors Disposable aluminum foil pans Disposable tweezers Garbage bags 15--gal recovery drum for disposal of garbage bag containing used tulip bulb planter, alumi num pan, tweezers, gloves, paper towels Clean water spay can Hand soap dispenser Paper towels Speedi-dri for waste water Marking pens and pencils Bound field sampling logbook Di ox in shipment record forms (from region) -- Chain af custody -forms (from region) -- Tamper-- proof seals (from region) -- Backup supply of shipping materials normally supplied Kit -- Federal Express Directory -- Fublic relation materials (from region) -- Sampli ng supplies checkli st -- Sample site location checklist -- Sample selection/documentation checklist -- Sample collection checklist -- Sample shipping checklist in Sample 100 Project Schedule and Responsibilities National Dioxin Study Responsibility: Jatovon-- Schatcow P i r . QWRS Region V Dioxin Study Coordinators Howard Zar CENTEC National Dioxin Survey Coordinators Ted Handel, Ph.D. Sample Control Center (SCO: Jim King,VIAR Central Sample Container Repository (CSCR)s Gary Hacker, Versar Acti vi ty Responsi bi1ity Prepare Tier 7 Sampling PI an CENTEC Approve Sampling Plan Region V & QWRS Schedule Sampling s e e ,fijy*** v Inform CENTEC of Laboratory to ship to: see Supply CENTEC with sample kits CSCR Supply CENTEC with PE and Field Blank soils Region V Supply CENTEC with Chain-of-custody forms Region V Supply CENTEC with Dioxin Shipping Report form Region V Pre-notification of State Si Federal Officials Region V Notification of local officials/property owners CENTEC Sample Collection & Shipment CENTEC Sample Analysis TROIKA Sampling Trip Report CENTEC Tentative Sampling Schedule: August 6 through August 10, 1984 (1 team of 2 people) 4 rural sites in Ohios Meigs, Preble, Sandusky, Whitley counties 4 field samples - soil (ppt) 1 dupli cate 1 field blank 1 PE sample (ppt) August 13-- 17, 1984 (3 teams of 2 people) 15 urban sites in Gary, Indiana 15 field samp 1es -- soi1 (ppt) 2 PE samples (ppt) 13 urban sites in Spring-field, Illinois 13 -field samples - soil (ppt) 2 duplicates 2 field blanks 2 PE samples (ppt) 4 rural sites in Illinois? Christian, Shelby, 4 field samples - soil (ppt) 1 dupl icate 1 field blank 1 PE sample (ppt) Sangamon, Hancock counties August 20-24, 1984 (1 team of 2 people) 1 rural site in Wisconsin:s Washara county 2 rural, sites in Minnesota: Hennepin and Watowan counties 1 rural site in Michigan: Presque Isle county 4 field samples - soil (ppt) 1 duplicate 1 field blank 1 F'E sample (ppt) 11.0 Trip Reports CENTEC will prepare written weekly trip reports providing complete documentation of all sampling. These reports will be submitted to the Region V Dioxin Study Coordinator within two weeks of completion of each sampling episode. CENTEC -will prepare a bound report documenting sampling protocols, site documentation, quality assurance and safety procedures together with the weekly trip reports. 7 I * G PO 778-312 Preservative: Yes No ANALYSES BOD Anions SolidS (T SS ) (TDS) (S S ) COD. TOC, Nutrients Phenolics Mercury Metals Cyanide Oil and Grease Organics GC/MS Priority Pollutants Volatile Organics Pesticides Mutagenicity Bacteriology Remarlo; Tag No. Lab SampJa No. 10502 Sample Tag airgeuSts ^>0,i0a-1%^ eieq.f ' ivasAQoisno ^ Q3V'* CUSTODY SEAL Date- Signature Figure & F J l EN VIRO N M EN TAL PROTECTION AGENCY Office of Enforcement CHAIN OF CUSTODY RECORD PROJ. NO. PROJECT N AM E \ i NO. S A M P L E R S : (Signatur! OF STA. NO. DATE TIME a.' S 8 GRAB STATION LOCATION CONT A IN E R S /////// REMARKS Figure 2-6 Relinquished by: (Signatur! Date /Time Received by: (Signatur! Relinquished by: (Signatur! Relinquished by: (Signatur! Date /Time Received by: (Signatur! Relinquished by: (Signatura! Relinquished by: (Signatur! Dote /Time Received for Laboratory by: (S ig n a tu r ) Date /Time Remarks Distribution: Origins! Accompanies Shipment; Copy to Coordinator Field Filas Date /Time Received by: (Signatur! Date /Time Received by:. (Signatur*! i' r t r* r s U S E P A National Dioxin Study E G D Sam ple Control Center EPISODE NO P.O. Box 1407 Alexandria, Virginia 22313 F T S 8-557-5040 703/557-5040 SCC DIOXIN SHIPMENT RECORD BATCH NO: FISH TISSUE SE D IM E N T SOIL WATER SOLVENT OTHER: FIELD SAMPLE OTHER: SPECIFY: SAMPLE NUMBERS - ' . V . aVH *- . - A l t i r r . ' & i V V r i .- 1 l/ ` \ ' 'a * * * : i i i * `f i u 'v !/ * j w t t ? # * V>3 ^ ? t v f e i O ;i - - . i t i V T j A ^ i u i i . * V ' i f l # ' ^ f V V ti i li * K* f - W *i * - -il%?v. ? 3 o i* * v ^ i * ? * * i . r , v ? S i iS Vfi-t'* .'ilti' l y . W */ - . i. > T . v ' ! ; itl5" s * * i" > f i " .1v A ' - 1 W tV v ! - ..V.;V* v ;^ - , '.tr .;. ..'f - , iv ,: f t .^ /r .y r - '^ri'* * \ -. ' i '. :: ji-tV , ' 'T * 1 ) x . 1 ' * , i , * j'V ? * $ \ i v i # .itt w&Xj:* v.ViVi; 5 " * v # ' > : * ' { ' * ? : / : > v> .--;` ,: l i --^ 'J-*-:r.'f; y ? V V ,V t ` ` V *^ 1 " V y 'l i : O - 'r WHITE-- SC C Copy GREEN-- Duluth ERL Copy YELLOW -- Region Copy PINK-- Lab Copy for Signature & Return to SC C GOLD-- Lab Copy . BUDGET FOR TIER 7 SAMPLING IN REGION 5 . ' -LABOR: PROJECT MANAGMENT SAMPLING - 10 MAN-WEEKS TRIP REPORT PROJECT ADMINISTRATION HRS RATE TOTAL -40 400 40 20 60.00 30.00 45.00 60.00 2,400 12,000 1,800 1,200 DC: .-AIR TRAVEL (PER PERSON PER TRIP) , _ .. TRIPS X 2^ PERSONS X $400^00 *' ` - ; ' CAR RENTAL 5 WEEKS X $200.00 PER DIEM EXPENSES 10-MAN-WEEKS X $500.00 SAMPLE STORAGE AND MISC EXPENDABLE SUPPLIES GRAND TOTAL 4,000 1,000 5.000 2.000 29,400 DISPOSAL AND HANDLING FEE FOR DISPOSABLE EQUIPMENT AND SUPPLIES WILL BE AVAILABLE AT A PRICE NOT TO EXCEED $500.00 PER 55 GAL DRUM. ONLY SOILD WASTE WILL ACCEPTED. U H U; t .i --1 ../i j c r:j T- E L , t 'i *1 ! i. -< ` T. i l .0 a .i; -H e u 1 't ! l: u \i X* a r;< O .L L . !-: U ! V U.' ,, > : i i ..i : r ,i. .-i1 L . i-.; i /: i T "" f i *^- / ll i S. '"' i *. X> V p f . 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