Document 109 - Attachment 1
U.S. DEPARTMENT OF
ENERGY
Event Information Request Form
Thank you for your interest in hosting the U.S. Secretary of Energy at your event. To ensure that the appropriate individual within the Department of Energy is participating in your event and because the Office of the Secretary is committed to maintaining the highest ethical standards, we need the information requested below before we can agree to confirm a speaker.
Please respond to the questions below and send your response to the.secretary li.doe.2ov. If you have any questions you may contact the Secretary's Scheduling Office at 202-586-5534.
Title of the Event (please note if the event is a weekly, monthly, annual, etc.):
bp Board of Directors reception
Date of Event (please note if the date is flexible): Tuesday, May 27, 2025
Event Location (venue, address, city and state/country):
Ned's Club 734 15th St, NW, Washington, DC 20005
Point(s) of Contact (Name, Email, Phone):
Tara Harrison Tara.harrison(bp.com (b) (6)
Briefly describe the event in detail including the purpose and desired role of the Secretary (i.e. deliver keynote remarks, attend an event, meet with attendees etc.):
Is the event a fundraiser? If yes, please explain who it is benefiting (i.e. specific charity, a political candidate, etc.): Audience Approximately how many people are expected to attend the event?
Samantha Finke Samantha.finke@bp.com (b) (6) Reception hosted by bp Chair Helge Lund, CEO Murray Auchincloss and the bp board of directors. We are inviting the Secretary to attend the event. The Secretary is welcome to deliver brief remarks. bp Chair Helge Lund, CEO Murray Auchincloss will deliver brief remarks (-5 mins total). No
50 -75
Please describe the target audience of the event (elected officials, local community leaders, academics, industry representatives, public sector representatives, etc.).
Attendees will include members of the bp board of directors, invited members of Congress, invited senior leadership of the Administration, and invited business and thought leaders.
Will the attendees at the event include persons with a diversity of views or interests, or
Yes. The event will include persons with a diversity of views or interests. There will be a variety of
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representatives from throughout an industry or profession, or the range of persons interested in a matter? (If yes, please describe.)
elected officials as well as a diverse group of industry leaders and public sector representatives.
Is the event open to the public (this includes ticketed individuals)? If not, please describe who is privately invited.
No. This event is by invite only. Invited guests have been selected by the bp board of directors and bp leadership.
Who are other VIPs or speakers confirmed and in what role?
Who are other VIPs or speakers invited?
Remarks If you are requesting remarks, are there any specific issues you would like the Secretary to highlight/address in his remarks?
Chair Helge Lund and CEO Murray Auchincloss will make very brief remarks at the reception (around 5 minutes total). There is no formal program otherwise. Invited members of Congress, invited senior leadership of the Administration, and invited business and thought leaders.
ii a
What is the desired format of his remarks (will he n/a be delivering the keynote, sharing the stage, participating in a panel or roundtable, etc.)?
What is the public registration/ticket fee to attend/participate in the event?
None. This is an invite only event.
Will there be a teleprompter available? Will there be a podium? Communications/Press Is the event open or closed to press?
no Closed
If open, are you expecting local, state, or national n/a news coverage?
If this is an annual event, which news outlets
No
typically cover the event?
Will you be advertising or live streaming the event No on any social media outlets or websites? (If yes, please explain.)
Logistics/Other* If this invitation includes any gifts to the Secretary (e.g., waived registration/conference event fee; meals or refreshments; receptions or other entertainment; informational materials; award; transportation; memento or token of appreciation), please identify them and provide their monetary value. Please also identify how the
There will be passed hors d'oeuvres and beverages available. The per person value is not to exceed $100.00.
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value was determined. (Please attach separate sheet if necessary.)
Does the invitation extend to the Secretary's spouse or other guest? If yes, will others in attendance generally be accompanied by a spouse or other guest?
Will the Secretary be asked to sign a speaking/participation agreement or release related to this event? If so, please provide a copy. If the Secretary is not able to attend, is a surrogate desired? If yes, anyone specific?
Yes. An invited guest can RSVP for their spouse or plus one. The majority of confirmed attendees are not attending the reception with their spouse, but several have asked if they can extend the invite to a staff member. No
Yes. The Honorable James Dan ley is also invited to the reception.
Any additional notes or information?
Event Host and Sponsor Who is the event host? (Please identify and provide background on the Event host as well as any other organization involved in the Event.)
Chair Helge Lund, CEO Murray Auchincloss and the bp board of directors
Event host website/url. Is the event host a registered lobbyist or lobbying organization, and/or registered under the Foreign Agents Registration Act? (If yes, please identify.)
n/a Yes, BP America Inc. is an indirect subsidiary of BP PLC, is a registered lobbying organization under the Lobbying Disclosure Act.
Is the event host a partisan political candidate, a No
representative of a political party or a registered
political action committee (PAC)? (If yes, please
identify.)
Is the event host a 501(c)(3) organization or a
No
media organization? (If yes, please identify.)
Is the event host seeking or currently have any business interests with the Department such as permits, contracts, litigation, grants, etc.? (If yes, please describe.)
Yes, bp business before the Department of Energy includes bp global energy activities and US oil and gas development plans.
Who are the sponsors of the event? Please identify and provide background information on the individual and/or entity.
There are no sponsors. The event is being hosted and paid for by bp.
Are any event sponsors seeking or do they currently have any business interests with the Department such as permits, contracts, litigation, grants, etc.? (If yes, please describe.)
With which Bureau or Agency does your agenda most align? Please list all, if more than one.
The Office of the Secretary of Energy
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Partisan Political Candidate or Elected Official Participation Will any partisan political candidate or elected official participate in the event? If so, please identify and explain role. Is the coordination of any elected official's involvement being handled solely by their official staff, or is there any campaign staff involvement or coordination? If a candidate for office or elected official is participating in the event, is the event taking place in their respective district/jurisdiction, and will the entire delegation for the respective district/jurisdiction(s) been invited? If not, please explain.
No. There are currently no speakers scheduled to speak other than Chair Helge Lund and CEO Murray Auchincloss. n/a
n/a
*IMPORTANT NOTE: The purpose of these questions is to elicit information relevant to the ethics analysis and is not a solicitation or request for anything of value hp the Department or an' ofits employees.
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