Document 82LmaGDVGarJmoOyXdBQ7jwka

Shanghai Benzene Study External Stakeholder Engagement Meeting Minutes January 27, 2003 Participants: Patsy Clegg, Shan Tsai, Tim English, Sarah Colletti, Joe Machado, Robin Aram, Johan Breukelaar, Stuart Cagen, Lauren Iannarone 1. Introductions 2. Review Agenda 3. Objectives of Meeting Familiarize participants with Shanghai Benzene Study Develop a plan/strategy for engaging NGOs 4. Brief Overview of the Shanghai Benzene Study and Benzene Health Research Consortium Shell is contributing to a joint study in Shanghai that aims to better define the risks from exposure to benzene as part of ongoing product stewardship and safety and health programs A state-of-the-art clinical and molecular laboratory is being built on the Fudan Medical University campus to support the research project and the Shanghai medical community and will remain at Fudan once the project is completed In 1997, the National Cancer Institute in the US released a study of benzeneexposed workers in China. The study concluded that benzene exposure may cause non-Hodgkin's lymphoma, (NHL). Previously, benzene exposure had been linked only to acute myelogenous leukemia (AML),. The NCI study also showed development of AML at lower exposure levels than previously known. In March 2001, the Shell Chemicals CEC approved Shell's participation in a consortium (including BP, ChevronTexaco, ConocoPhillips, ExxonMobil) to fund a 5-year program in Shanghai. The purpose of the study is to gain a more refined understanding of the relationship between benzene exposure and associated cancer risks. The cohort participants - who are informed and consenting volunteers - are patients that are identified by Shanghai hospitals as having a benzene exposure related condition. The program includes three studies: (1) a prospective epidemiology study, (2) a disease progression study, and (3) a molecular biomarkers study. Shell has committed $3MM to the $23MM project Searching for additional participants from the energy and petrochemical sectors It was suggested that the group consider recruiting Japanese companies APCO has been hired to manage public relations for the consortium SH ELL-MCCLU RG-067760  Consortium members believe that Shell and BP are well placed to manage stakeholder engagement on behalf of the consortium. 5. Scope and Approach for NGO Engagement Robin Aram suggested (and group agreed) to expand list of interested entities to broad set of stakeholders including media, NGOs, industry associations, labor unions, government, customers Agreed that Shell needs a structured approach to stakeholder identification and analysis - group should utilize stakeholder matrix used by SD, issues andPX Emphasis should be on simplicity - the research is a rigorous and good study 6. Team Processes and Protocols Conference calls and emails Patsy will serve as the coordinator and technical expert on this project Lauren will help coordinate the stakeholder analysis and engagement activities for Shell Chemical 7. Workshop to Develop Strategy Objective of the workshop will be to analyze the stakeholder listprioritizing stakeholders and developing appropriate strategies for the consortium as well as Shell and BP Agreed that workshop should be scheduled as soon as possible Agreed that workshop should include BP; benefits would include diversity of views and consistency of approach 8. Plan Forward Action Contact BP to gauge interest in workshop Revise spreadsheet to reflect stakeholder groups; circulate to group for additional input Contact Shell government relations for input; UK, Netherlands, U.S. Schedule briefing for Rob Routs on upcoming API presentation Hold second conference call/meeting to discuss Shell stakeholder analysis/ engagement strategy Hold meeting with BP to Responsibility Patsy Lauren Patsy Patsy Lauren Lauren Due Date Complete February 7 February 7 February 14 Week of February 17 TBD -March SHELL-MCCLURG-067761 define strategy Circulate recommendations to Shell team for approval Lauren TBD -March SH ELL-MCCLU RG-067762 A 1 NGO 2 American Cancer Society 3 American Lung Association 4 Business Council for Sustainable Energy 5 American Council on Science and Health 6 American Institute of Chemical Engineers 7 Leukemia Society of America 8 Human Rights Watch 9 National Environmental Trust 10 Natural Resources Defense Council 11 Business Council for Sustainable Energy 12 Environmental Defense Fund 13 Oxfam America 14 Physicians for Social Responsibility 15 Worldwatch Institute B Interest Area C Pro/Con D Priority E Contact Info Daniel Smith, VP, Gov. ReI Paul Billings, VP Gov ReI Michael Marvin, Pres. Elizabeth Whelan, Pres. John Sofranko, Exec.Dir. David Timko, Exec. Dir. Judith Sunderland, Arvind Ganesan, Mike Jendrezyk Mark Wenzler, Counsel Susan Casey-Lefkowitz Michael Marvin, Pres. F Contact Info 202.319.3010 202.887.8851 202.289.2366 Bernice Romero, Dep Dir Karen Hopfl-Harris, JD Lester Brown, Chairman 16 Greenpeace 17 Friends of the Earth, International, based in UK General will try to be critical HIGH Eco Master, Netherlands will try to Toxic chemicals be critical HIGHER UK, Michael Warhurst/Brent Blackwelder 18 Milieudefensie (local Friends of the Earth in NL) will try to Toxic chemicals be critical HIGHER 19 Amnesty International 20 WWF Human Rights neutral medium - Salil Tripathi, London; Gemma Crijns who used to work for ? Amnesty Mike Childs SH ELL-MCCLU RG-067763 G Recommende 1 d by 2 Consortium 3 Consortium 4 Consortium 5 Consortium 6 Consortium 7 Consortium 8 9 10 11 12 13 14 15 H BP Contact I Shell Contact J Note 16 Shell 17 Shell Shell consulted Tim van when Kooten or Ton building Hoff in the new BEU in Netherlands Netherlans Shell has meet with. 18 Shell Shell consulted Tim van when Kooten or Ton building Hoff in the new BEU in Netherlands Netherlans 19 Shell 20 Shell Johan Breukelaar Robin AramlDavid Owne Gemma Crijins presented at Shell SD conference SH ELL-MCCLU RG-067764 A 21 Clean Clothes Campaign 22 Fair Labor Association 23 Prince of Wales Business Leaders Forum 24 Asia Monitor Resource Center 25 Global Exchange 26 Business for Social Responsibility 27 CARE China B sweatshop issues, worker rights, worker health and safety worker health/safety & sweatshops C D Washington DC E Social Responsibility, works on issues including health. Group comprised of businesses with a commitment to social rewsponsibility. Shell is a member Monitors labor/human rights Critical of in Asia business high sweatshop issues, worker rights, worker health and safety Critical of business Robert Davies Hong Kong San Francisco trade association' of businesses interested in corporate social responsibility; recently conducted health study in China and other Friendly to countries business medium Aron Cramer - Paris/San Francisco Capacity building and development assistance; participated in BSR's women/health report Neutral to friendly medium Guanxi F SH ELL-MCCLU RG-067765 G 21 22 Shell H IJ 23 Shell 24 25 Robin Aram 26 27 SH ELL-MCCLU RG-067766 A 28 Chinese Working Women Network 29 Global alliance for workers and communities 30 Interfaith Center for Corporate Responsibility 31 Lawyers Committee for Human Rights 32 Chinese Staffers and Workers Association B Nonprofit promoting betterment of women's lives; participated in BSR's women/health study C ? Focus is improving opportunities for workers in developing countries; participated in BSR health study; works in multistakeholder forums, with companies; focused on manufacturing and supply chain Neutral to environments friendly Active social investors/religious investors interested in sweatshop issue tend to be critical Pro bono legal nonprofit focused in international human and labor rights; key stakeholder involved in sweatshop issue tend to be critical Active on sweatshop issues; associated with fair labor association DE Hong Kong Baltimore, Maryland David Schilling- New York Michael Posner Wing Lam - New York F SH ELL-MCCLU RG-067767 G H IJ 28 29 30 31 32 SH ELL-MCCLU RG-067768 A 33 Human Rights in China 34 Asian Human Rights Commission 35 Asian Migrant Centre 36 Committee for Asian Women 37 International Labor Rights Fund 38 National Labor Committee 39 CEPAA - Social Accountability International 40 China Labor Watch BC Promote/Protect/m onitor human tend to be rights in china critical Promotes awareness about human rights in tend to be Asia critical advocates on issues related to migrant labor in tend to be Asia - critical Focus on Asian women workers; publishes newsletter on related issues; helps to organize waged and nonwaged women tend to be workers critical D Monitors and advocates for international labor rights; key group on sweatshop issues; brings litigation against corporations tend to be critical monitors Critical of sweatshop activity business Developed code of conduct and monitoring program for human/labor rights; Toys R US Pro- is member business low monitors and advocates for labor and human rights in china manufacturing Critical of sector business Hong Kong Hong Kong Hong Kong E Hong Kong Pharis Harvey - Bama Athreya Washington DC Charles Kernaghan Alice Tepper Marlin - New York Li Qiang - New York F SH ELL-MCCLU RG-067769 G 33 34 35 H IJ 36 37 38 39 40 SH ELL-MCCLU RG-067770 A BC 41 Gary Cohen Interested in Critical of Shell/Health issues business 42 Connnonwealth 43 Save the Children - Beijing 44 EUROPE 45 Center for Environmental Studies 46 Center for Human Rights and Public Health 47 Chartered Institute of Environmental Health COHRED - Council on Health Research for 48 Development European Foundation for Improvement of Living, 49 Working Conditions 50 Environmental Services Organisation Interested in Critical of Shell/Health issues business Work with Shell D Gary Cohen Michael Lerner E Vilma Eri Claudia Sala Peter Makara Raymond-Pierre Bodin Hans-Horst 0034944- 51 European Agency for Safety and Health at Work Konkolewsky 794-360 52 European Citizen Action Service Cecilia Lilj egren, Tony 00322 Venables 5480490 F 0036 1 2160377 00390251 0023 0044207827 5841 0041225918900 00 353 1 2043100 0044 20 7824 8882 SHELL-MCCLURG-067771 G 41 42 43 Shell 44 45 46 47 48 49 50 51 52 H IJ Nick Wood SH ELL-MCCLU RG-067772 A 1 Entity 2 3 4 Ford Foundation B Interest Area C Pro/Con DE Contact Priority name F G H IJ Contact Recomme Shell BP Info nded by Contact Contact Note Foundation provides grants relating to human rights and health; participated in BSR's women/health Neutral to report friendly medium New YorklBeijin g Shell Roxanne Decyk 5 Asia Foundation Assists organizations and communities build capacity and development; participated in BSR's women/health Friendly to report business medium New YorklHong Kong Shell Robin Aram grant making organization for human rights groups focused on women's issues and health; Global Fund for participated in the 6 Women BSR health study neutral Improve women and children's health; participated in BSR health PATH- Program for study; works with Appropriate business on Neutral to 7 Technology in Health projects friendly San low Francisco medium Seattle Shell Shell SH ELL-MCCLU RG-067773 A John Snow 8 International B CDE FG H Grant making organization aimed at promoting and protecting health; programs with DFID; participated in BSR health study neutral low London/Bos ton Shell Nick Welch IJ SH ELL-MCCLU RG-067774 A 1 Entity 2 3 4 5 BASF B CD E F G HI Contact Recomme BP Shell Interest Area Pro/Con Priority Contact name Info nded by Contact Contact Note J Peter Gelpke 6 BgVV (Germany) 7 Nike 8 Reebok Ursula GundertRemy Maria EitellDusty Kidd Social Responsibility Doug Cahn BP BP top recommendaion SH ELL-MCCLU RG-06777S A 1 Entity 2 Europe European Connnission DG Employment and Social 3 Affairs B IInterest Area C Pro/Con 4 European Connnission DG Enterprises 5 European Connnission DG Environment 6 European Connnission DG Health and Consumer Affairs 7 European Environment Agency 8 Green Spider (informal network ofEU Environment Ministries) Global Legislators Organisation for a Balanced 9 Environment 10 European Environmental Bureau 11 12 UK 13 MRC Institute of Health, Leicester, UK 14 15 Netherlands 16 17 18 China 19 20 US 21 US EPA 22 National Instiute of Healthl National Cancer Institute 23 Senator Bill Frist 24 Congressman Ed Markey 25 NlOSH under CDC 26 OSHA 27 ACGlli ATSDR Agency for Toxic Substances and Disease 28 Registry (under CDC) 29 NlEHS 30 NTP National Toxicology Program 31 CalEPA 32 33 Canada 34 CEPA Canadian Environmental Protection Agency DE Priority Contact name F Contact Info J. Biosca 3222934988 Reinhard Schulte- Braucks 3222991111 E Hellsten 3222991111 B De10gu 3222991111 4533367100 Mr. Johannes +43-1-313 04 32 Mayer 40 Len Levy G Kecommenaea by BP BP BP BP BP Shell BP APCO APCO APCO APCO APCO APCO APCO APCO APCO APCO APCO APCO APCO H I~nell Contact Shell Brussels Office I til'" Contact J Note SH ELL-MCCLU RG-067776 A 35 36 37 38 39 Italy 40 National Cancer Institute, Italy BC D E Franco Merlo F G H IJ SH ELL-MCCLU RG-067777 A B C D E F GH Interest Contact Recomme Shell 1 Media Outlet Area Pro/Con Priority Info nded by Contact Note SH ELL-MCCLU RG-067778 A B CD E F G H IJ 1 Entity 2 GONGOs Interest Area Implementation and Enforcement of Environmental 3 Law (IMPEL) Institute for European Environmental 4 Policy Stockholm Environment 5 Institute Tore Sanner 6 (Norway) European Brain Injury Society 7 (EBIS) European Centre for Social Welfare Policy and 8 Research Pro/Con Priority Contact name Contact Info Sabine.Sommer 442077992244.00 4684121400 Prof. Anna Mazzucchi 00 322 502 34 88 Werner Bregar 00 43-1-319 4505-0 Recomme Shell nded by Contact Shell Nick Wood BP Contact Note APCO APCO APCO APCO APCO APCO SH ELL-MCCLU RG-067779 AB 1 Association 2 3 IARC, France 4 American Chemical Society 5 American Chemistry Council 6 Health and Safety Executive (UK) European Academy of Allergology and 7 Clinical Immunology European Academy of Dermatology and 8 Venereology (EADW) European Consumers' Organization 9 (BEUC) European Federation for the Improvement of Living and Working 10 Conditions European Federation of Asthma and Allergy 11 Association (EFA) European Federation of Public Service 12 Employees European Federation of Public service 13 Unions (EPSU) European Liaison Office ofthe Rubber 14 Industry ofthe EU 15 European Safety Federation (ESF) European Social Insurance Partners 16 (ESIP) European Society of Regulatory Affairs 17 (ESRA) European Association for BioIndustries 18 (EuropaBio) 19 European Chemical Industry Council 20 ACC 21 API 22 Petroleum Marketers Assn. of America 23 National Business Coalition on Health 24 US-China Business Council Interest Area CD E Pro/Con Priority Contact Info Paolo Buffeta John Crum, Exec. Dir. Frederick Webber, Pres. Bob Maynard F G HI Recomme Shell nded by Contact Note BP APCO APCO APCO Anne Wilmes Frank Powell Jim Murray, Charlotte de Roo 00 32 2 640 7780 APCO 00322477 6357 00322743 1591,00322 743 1593 + 353 1 2043100 APCO APCO Arne Heimdal Bert Van Caelenberg Carola Fischbach pyttel Dr Franz Terwey Lynda Wight 00 32 2 646 99 45 +32-(0)2-2303865 +32/2/218.49.40 00 32 3 4600231 00 32-2-282.05.60 00442075157673 APCO APCO APCO APCO APCO APCO APCO APCO Phillipe Castaing 12hili1212e.castaing@ea.rnonsanto.com Peter Mangione, Pres. CEO +32/2/676.72.11 Dan Gilligan, Pres. Gregg Lehman, Pres. CEO Robert Kapp, Pres. APCO APCO SHELL SHELL APCO APCO APCO SH ELL-MCCLU RG-067780 A B CD E 25 WRAP apparel industry association established to develop and implement factory monitoring for human and labor rights abuses abroad Probusiness High Lawrence Doherty - Arlington VA 26 Toy Industry Association Trade association; recently developed an industry code of conduct for factories in Pro- china business high Ian Anderson- New York 27 Toy Industries of Europe 28 International Council of Toy Manufacturers Trade association; recently developed an industry code of conduct for factories in Pro- china business Internationa I trade association as described Pro- above business high David Hawtin F G HI SHELL SHELL SHELL SHELL SH ELL-MCCLU RG-067781 AB Interest 1 Association Area University of 2 Birmingham, UK University of Prague, 3 Czech Republic University of 4 Maastricht, NL 5 University of Munich C Pro/Con D Priority E Contact Info Tom Sorrahan Radim Sram Garard Swaen Helmut Greim F Recommende d by BP BP BP BP G BP Contact H Shell Contact I Note BP priority BP Priority University of Utrecht, 6 NL Hans Kromhout BP Worker's Rights 7 Consortium Coalition of universities, students and labor rights experts monitoring sweatshop issues and ensuring that codes of conduct are Critical of enforced; business Marcella David University of Iowa Shell SH ELL-MCCLU RG-067782 A B CD E F GH I J 1 Association Interest Area 2 WHO -Bonn WHO - Regional 3 Office for Europe 4 WHO- ED Office Pro/Con Priority Contact Info Michael Krzyzanowski Recomme BP nded by Contact Shell Contact Note BP Julie Benichou 004539171351 BP Dr Stephane 0032250646 Vandam 61 BP Global Compact 5 Network in China Pro- business; Could be Network established beneficial to support UN Global forum for compact efforts; study high Shell Robin Aram Shell is a major participant;*Rece nt activities so make sure to check with Robin and others managing this relationship; 6 ILO 7 UNDP China worker health/safety & sweatshops Health issues Shell Shell Robin Aram Nick Wood SH ELL-MCCLU RG-067783 A 1 2 Association 3 4 AFLCIO ICFTU- International confederation of Free 5 Trade Unions B CD E Interest Area Pro/Con Priority Contact Info Barbara Shailor Internation al union very involved in sweatshop issue tend to be critical Guy Ryder - Brussels F G HI Recommended by Shell BP Contact Contact Note APCO Shell 6 UNITE U.S. apparel and textile union heavily involved in sweatshop issue tend to be critical European Trade Union Technical Bureau for 7 Health and Safety New York Shell Marc Sapir 00 32/2/224.05.60 APCO SH ELL-MCCLU RG-067784 Shanghai Health Study Overview Purpose: To gain an accurate understanding of the true relationship between benzene exposure and the risk of certain hematopoietic diseases. This study is an important element in the product stewardship programs of participating companies. It can also lead to improved benzene-driven, health-based regulatory (e.g., ambient air, water & occupational) standards worldwide, by providing the regulatory and scientific communities with information for more accurate assessment of the risks from exposure to benzene. A unique set of circumstances exists at this point in time in Shanghai to conduct meaningful benzene research. These include a database of occupational exposures in a different regulatory environment, and willing and qualified co-investigators influential in local scientific medical, and regulatory establishments. Therefore, questions that have plagued benzene health risk assessment for decades appear to be answerable in Shanghai. The Studies: The program involves three inter-related studies: Case-Control Study - A hospital-based case control study to investigate the potential relationship between benzene exposure and both Non-Hodgkins Lymphoma (NHL) and Acute Myelogenous Leukemia (AML), including an attempt to quantify the potency of benzene for the AML response. Disease Progression Study - A hospital/clinic-based investigation of the relationship between non-cancer diseases ofthe bone marrow and AML (cancer) to determine if effects on bone marrow progress through non-cancer stages to an ultimate leukemia. This study would also attempt to define the shape ofthe dose response for possible "precursor" diseases and could result in characterization of unique identifiers of benzene-induced AML. Molecular Epidemiology Study - Investigate if there is a quantitative relationship between benzene exposure and potential early indicators of both exposure and effect in a focused population of workers. The investigators are leading experts in their fields, coming from such well-known institutions as the University of Colorado Health Sciences Center and Fudan University Medical Center. The combined studies apply cutting-edge, 21 st century technologies in ways that will not only advance our understanding of benzene-induced disease, but may also identify potential prevention strategies benzene-induced disease in individuals. Benefits: Information gained from this project will have a direct relevance for worldwide regulatory standards designed to protect workers and the general population from benzeneinduced disease. These include air and water quality standards, as well as hazardous waste and site remediation standards. These studies will assist contributing companies in achieving the highest product stewardship goals and in oversight of their risk management programs. Challenges: The proposed studies meet several technical, ethical, and cultural/political challenges. Technical - In order to stand up to scientific scrutiny, studies must be large, well-managed, and incorporate the latest technology. State-of-the-art research is absolutely necessary to make real progress in developing sound benzene risk assessments. To that end, a Scientific Review Panel make up of leading experts from a number of fields relevant to these studies has reviewed and endorsed the research protocols. Additionally, the protocols have been reviewed by Use of Human Subjects Committees (lRB) both in the US and China. Ethical - To address the ethical issues, the study protocols have all undergone a thorough analysis to ensure that they meet international standards for research involving humans, including that the subjects and participating communities benefit from having participated in April 3, 2002 -I - SH ELL-MCCLU RG-067785 Shanghai Health Study Overview the study; that confidentiality is preserved, and that researchers are working with local regulatory authorities to improve worker safety. An Ethics Panel is part of the oversight for the project and includes a Chinese bioethicist. Cultural/Political- A key to this program's success is local partnerships. Collaborators on these studies include researchers from the Medical School at Fudan University, the Institute for Public Health Supervision, and the Shanghai Municipal Centers for Disease Control and Prevention (the latter two are responsible for occupational exposure monitoring and enforcement in Shanghai). Funding: Funding for the project will be handled by a consortium of interested stakeholders, with shares determined by size of the benzene related operations of the contributing organization. The proposed funding formula was devised based on the assumption that most of the support will come from the petroleum and petrochemical industries. It is anticipated to take five years to complete the project, and that the costs will be highest in the first years of the project. For More Information: Please contact anyone of the following individuals. Patrick Beatty Bill Frick Myron Harrison Chris Roythome Lorraine Twerdok Chevron Texaco API ExxonMobil BP API Dwbe(iv.chevrontexaco. com fricktQlaJ)i .org mvron.c.Harrison@exxonmobil.com roythorc(aJ,bQ.com tvverdokltQla])i .org + 1 510-242-7037 + 1 202-682-8240 + 1 972-444-1673 + 44 (0)20 7496 4126 +1 202-682-8344 April 3, 2002 - 2- SH ELL-MCCLU RG-067786