Document 50Lp2anrQzob9bvk3eBxV68Ve
GULF COAST ECOSYSTEIVI RESTORATION COUNCIL
STEERING COMMITTEE MEETING April 24-25, 2018
EPA Gulf Breeze Laboratory Gulf Breeze, Florida
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April 24/25, 2018, Steering Committee Meeting Agenda and Presentation Materials Table of Contents
Slides/topics:
Page
FPL3 and Funding Strategy Updating Workflow and Timeline
1
FPL3 and Funding Strategy Path Forward
8
FPL3 Submission Guidelines and Review Process Update
12
FPL Environmental Compliance Review
19
Education and Transparency
25
CPS Year-4 Evaluation Process
42
Potential FPL Budget Shortfalls Overview
46
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Gulf Coast Ecosystem Restoration Council
FPL 3 and 10-Year Funding Strategy Updating Workflow and Timing
April 2018 Steering Committee Meeting
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http://www.collaborationforimpact.com/collaborative-approaches/ca-subpage-2/
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Collaboration: Vision to Implementation
and Back Again
* Stakeholder and Public in p u t/o u tp u t included in these steps
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A Watershed/Type "Vision" *
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Projects Concepts *
Priorities S i'q iti'i'f 't'j
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Implement Project(s)
Planning
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M onitor
Project metrics Watershed metrics
Evaluate
Project Project Technique Watershed
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FPL/10-Year Funding Strategy
Council prioritizes some regions/types.
FPL Category 1
FPL Category 2
Watershed/Type
lliiiiiftten ts
FPL 4 Planning Framework
FPL 5+
Examples of Planning Framework Options: Framework 1: Focus on key watersheds/estuaries Framework 2: Focus on key resources (e.g., oysters, wetlands) Framework 3: Mix of frameworks 1 and 2
NOTE: This represents all funds ($1.6B plus interest)
Future Decisions
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Filling FPL 3/Funding Strategy Information Gap
Council prioritizes som e regions/types.
FPL Category 1
FPL Category 2
Issue: Priority watersheds/restoration types (i.e. "Planning Framework") have not been identified for FPL 3
Solution: Member-led Collaboration meetings provide foundation for development of the Council's FPL3 "Planning Framework"
Purpose: Signal Council's FPL3 priorities to the public, stakeholders, potential funding partners
Seek Public feedback prior to proceeding with proposals development
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Publsc/StakuhoIdars Proposed FPL/10-Year Funding Strategy Timeline
Member Agency Technical Staff
Council i Memberis) )
Project/Program Idea Synthesis Funding Partner
Coordination
E \t- it BAS
Pubiic Meetings
Council Members define-'revise
high-level desired "Outcomes" of the PPL Framework & Funding Strategy
January 2018
Dates shown were discussed in Oct 2017 meeting Delays in CPS funding need to be factored into schedule and workflow
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State-by-State Council Public
Meetings external BAS input
Public Meetings
October 2018
Council Staff Develops
Framework Options for Council approval
January 2019
Draft Council FPL Framework /
Funding Strategies
Public Comments
March 2019
Council Proposals Development
5
May 2019
Proposals Reviews RESTORE Act
Compliance and Budget Environmental Compliance
External Best AvailsUte Science
Public Comments
September 2019
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Draft FPL/Finiding Strategy
Internal Review Panel Approval of Draft
FPL/Funding Strategy Public Comments
January 2020
Council approval of FPL/Funding Strategy
8
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Revised Proposed FPL/10-Year Funding Strategy Timeline
1
Project/Program Idea Synthesis Funding Partner
Coordination External BAS Input
Member-Led Public Meetings
Council Members define/revise
high-level desrred "Outcomes" of the FPL Framework & Funding Strategy
May 2018- March 2019
Council Staff Develops
Framework Options for Council approval
Feb 2019
Draft Council Preferred FPL. Planning Framework
March 2019
Public Comment on Draft FPL 3 Planning
Framework
External BAS input
Council-Led Public Meetings
April - May 2019
Council Proposals Development
5
June 2019
Proposals Reviews RESTORE Act
Compliance and Budget Environmental Compliance
External Best Available Science
Public Comments
September 2019
Draft FPL/Funding Strategy
Internal Review Panel
Approval of Draft
*
FPL/Funding Strategy
Council-led Pubic Meetings
January 2020
Council approval of FPDFuiiding Strategy
8
May 2020
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FPL 3 / Funding Strategy Path Forward
April 2018 Steering Committee Meeting Gulf Breeze, FL
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Project/Program Idea Synthesis Funding Partner
Coordination
External BAS Input
Member-Led Public Meetings
Council Members define/revise
high-level desired Outcomes" of the FPL Framework & Funding Strategy
May 2018- March 2019
Council Staff Develops
Framework Options for Council approval
Draft Courted Preferred FPL. Framework : Funding Strategy
Public Comment on Draft Framework
Council Proposals Development
June 2019
RESTORE Act Compliance and Budget
Environmental Compliance
External Best Aval fable
Public Comments
September 2019
Draft FPL Funding Strategy
Internal Review Panel
Approval of Draft FPL/Funding Strategy
Council-fed Public Meetings
7
January 2020
Council approval of FPL/Funding Strategy
8
May 2020
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Tasks to Support Achievement of milestones:
Member-led collaboration activities (Spring 2018 - Spring 2019)
o Technical/Funding Partners/Stakeholder/Public/Funding meetings and workshops to develop concepts
o Steering Committee Meetings to report out/discuss member-by-member progress
increasing Public Transparency (Spring 2018 -...)
o On-going Public Engagement Workgroup coordination o RESTORE Education Opportunities
Submissions & reviews updates (Spring 2018- Spring 2019)
o Submission guidelines
o Proposals submission platform (i.e. RAIVIS replacement)
o Science review process o Submissions review process
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ippi Member collaboration activities Restoration concepts Influence on revisions to Submission Guidelines Discuss Public Webinar FPL3 process
etings
&
Milesto
u
Texas
Member collaboration activities
Restoration concepts Influence on revisions to
Submission Guidelines Science review updates Council "Outcomes"/
refined Vision statement
Florida
Member collaboration activities
Restoration concepts Approve draft FPL 3 Planning
Framework Public Meetings Presentation Discuss draft Submission
Guidelines
July 2018
Alabama
Member collaboration activities
Restoration concepts Influence on revisions to
Submission Guidelines Update on RESTORE
education opportunities
Louisiana
Member collaboration activities
Restoration concepts FPL 3 Planning
Framework Options Influence on revisions to
Submission Guidelines Council-led Public
Meetings Logistics
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FPL3 Submission Guidelines and Review Process Update
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FPL3 process is built on collaboration o Can improve both the efficiency of the FPL submission development and review process
Update of FPL submission guidelines and review process will incorporate: o Lessons learned from Initial FPL and o Developments from FPL3 collaboration process e.g., collaboration may lead to fewer, more integrated submissions, which in turn could facilitate submission review process
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FPL Submission Guidelines - Guide members in the development of FPL submissions by describing: Eligible activities Submission evaluation criteria Contents of submission packages Other info/requirements for effective submissions
FPL Submission Review Process - Describes how submissions will be reviewed by Council: Consistency with Act, Comp Plan, including other Council
priorities (e.g., FPL framework) Best Available Science review Environmental compliance "readiness" review
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Purpose of Updates: Enhance efficiency and effectiveness of FPL process Incorporate lessons learned from Initial FPL
o e.g., FPL funding categories, budgets, milestones... Address the Comprehensive Plan Update commitments
o e.g., Collaboration, BAS, public engagement... o Incorporate future CMAWG monitoring and data
management recommendations o Incorporate future PE Workgroup recommendations Account for BP settlement and future funding
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Proposed Path Forward: Council staff drafts submission guidelines and review
process updates Members review updates
o Council staff addresses member comments Steering Committee approves updates Final submission guidelines and review process updates
posted on Council website
Proposed Completion Target: Spring 2019
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FPL Science Review Process Update
2016 Comp Plan Update Science Commitments: Updating the science review process questions Continued use of external reviewers for future FPL
reviews Exploring the use of one or more science review
panels
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Proposed Path Forward: Council staff evaluate science review processes used by
other restoration programs Members review approaches provided by Council staff
o Council staff addresses member comments Steering Committee approves science review process
update Final science review process updates posted on Council
website
Proposed Completion Target: Early 2019
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FPL 3 Environmental Compliance Review
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Objectives:
Review laws applicable to Bucket 2 funding approval
Discuss opportunities for collaboration and efficiency in advance of FPL 3
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FPL funding approval is a federal action
Applicable laws (at funding approval stage): o National Environmental Policy Act (NEPA) o Endangered Species Act (ESA) o Magnuson-Stevens Act (MSA) o National Historic Preservation Act (NHPA) o Fish and Wildlife Coordination Act (FCWA)
Apply to FPL implementation activities with environmental impacts o ...as opposed to planning only
Other laws may apply at grant and/or implementation stage o Often it is most efficient to address laws concurrently
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Mance: Backgro
/
FPL submissions for implementation funds must include: o NEPA documentation o Demonstration of compliance with other applicable laws (e.g., ESA, NHPA, MSA...)
To approve implementation funding: o Council could adopt NEPA documentation (or use member Categorical Exclusion) o Ensure compliance with other applicable laws
Implementation activities not ready for funding approval can be placed in FPL Category 2
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Example 1: FPL submission with existing Clean Water Act Section 404 permit o As appropriate, Council could: Adopt associated NEPA documentation, and Include award condition requiring compliance with permit conditions (e.g., ESA, MSA, NHPA...)
Example 2: FPL submission for habitat conservation activity o As appropriate, Council could: Use member NEPA Categorical Exclusion (CE), and Coordinate with members to ensure compliance with other potentially applicable laws
Example 3: FPL submission for planning only o Council would use its planning CE
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Collaboration can improve FPL submissions and increase environmental compliance efficiency o Incorporate interagency feedback and technical guidance at earliest opportunity o Determine if existing NEPA documentation, general permits, or consultations are applicable e.g., existing member CE, PEIS, or NWP... o Determine what additional compliance needs must be met prior to submission o Leverage expertise of regulatory agencies o Ensure planning proposals have sufficient budget for future regulatory needs
CPS can be used for presubmission environmental compliance coordination
Piease contact with Council staff with any questions.
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Education and Transparency
April 24, 2018
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Commitment to Engagement Inclusion, and Transparency -------------------- 8------------------------ -
# Committed to setting and maintaining the highest standard for public engagement and transparency
# Seek broad participation and input from the diverse stakeholders who live, work, and play in the Gulf Coast region
# Support engagement with all stakeholders, including under-represented communities and federallyrecognized Tribes
# Continue offering public engagement opportunities & ensure public participation
# Refine process for considering public input
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Revised Proposed FPL/10-Year Funding Strategy Timeline
1
Project/Program Idea Synthesis
Funding Partner Coordination
External BAS Input
2
3
Member-Led Public Meetings
Council Members define/revise high-
level desired "Outcomes" of the FPL Framework & Funding Strategy
Council Staff Develops
Framework Options for Council approval
Feb 2019
Draft Council Preferred FPL Planning Framework
March 2019
C May 2018- March 2019
'
Development
Proposais Reviews
RESTORE Act Compliance and Budget
Environmental Compliance
External Best Available Science
Public Comments
5
June 2019
6
September 2019
4
Public Comment on Draft FPL 3 Planning
Framework
Extern! BAS Input
Council-Led Public! Meetings
April - May 2019
Draft FPL'Funding Strategy
Internal Review Panel
Approval of Draft FPL/Fundlng Strategy
Council-led Public Meetings
7
January 2020
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Counci I approvai of FPL UiiUiiiy Siraiegy
8
May 2020
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Public Engage t Roles & Resoonsibili
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Educating stakeholders
Coordinating with PE Workgroup
Identifying outreach opportunities Meetings/Conferences Webinars
Public Engagement Casework
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Develops cooperative relationships with stakeholders Internal Stakeholders Council Members/Steering Committee & Staff Council Staff External Stakeholders Congressional Members/Staff Federally recognized Tribes Intergovernmental Non Governmental Organizations Media General Public (including but not limited to limited English proficient and underserved/underrepresented communities)
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Builds trust and improves communication between stakeholders and decision makers
Creates new opportunities for transparency and stakeholders involvement in problem solving and decision making Builds common understanding Helps stakeholders weigh a variety of perspectives and listen to each other's views Manages differences and establishes path forward on tough issues
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Project Abstract The State of Florida has completed the construction phase of the Apalachicola Say Oyster Restoration project funded by the RESTORE Council. This $4.7 million project is the first completed implementation phase of a project tended from the GouneJ-Seiected Restoration Component's Initial Funded Priorities List. Approximately 05,000 cubic yards of lime rock material was taken by barge and placed in the bay waters on an estimated 317-acre area in Franklin County. This has provided a new base that larval oysters may naturally settle on and grow in size to maturity. Newly settled oyster larvae are referred to as oyster spat. This effort complements other oyster restoration projects within Apalachicola Bay, an area with nationally and regionally significant oyster reefs which have suffered from; degradation. Oysters improve water quality through filtering out excess sediment and pollutants. Oyster beds provide habitat that sustains fish and other bay organisms, Florida's Apalachicola National Estuarine Research Reserve will monitor the project by measuring the colonization and growth of oysters in the restored area over the next two years.
Contact Rachel Home email: deepwatertiofizon@dep.state.fi.us
Budget Award amount: $4,660,000.00 Federal Award ID Number: GNTCP17FL0Q39
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Promet Eno Date 7//2820
Award Amount $4,68tMS.
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Current RESTORE eBlasts Products (Fact Sheets, FAQs, Talking Points) Project Pages Social Media Webinars Website
Future RESTORE Education Opportunities
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What is an "FPL"?
What is
RESTORE?
} have health issues reiated to oil spill clean
Who is on the RESTORE 00110011?
When wiii the next FPL be released?
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Who RESTORE staff Public Engagement Workgroup
members Council Member representatives
(as needed) What A series of 30 minute to 1 hour
informal small group meetings
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How Advertised on RESTORE
website/eBlasts Pre-approved
RE5TORE/NRDA/NWFW products
Where Previously scheduled meetings Faith based/Houses of worship Community centers Fairs/Festsvals Restoration effort meetings Other partner identified venues
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Provide feedback to Council
Staff/Steering
Committee
members identity stakeholders
Assess stakeholder RESTORE knowledge
level
Coordinate with Council Staff/State/Federal Members
Compile appropriate Public Engagement
products
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Supporting engagement with all stakeholders Increasing diversity of participants Increasing public engagement opportunities Ensuring public participation
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Serve as POC for transparency of member activities Project Page content/update Develop member project award roll out Public Meeting announcements Member collaboration activities CPS activities
Participate in developing coordinated Council message Enhance public knowledge of ongoing Council restoration activities/efforts Communicate FPL/10 year funding strategy RESTORE Council DWH 10 Anniversary strategy
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Gulf Coast Ecosystem Restoration Council
Commitment and Planning Support (CPS) Year 4 Evaluation Process
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Per the CPS FPL, at Year-4, review the effectiveness of CPS Funds in:
Supporting Council members in meeting the Comprehensive Plan commitments
Identifying future investments that maximize achievement of Gulf-wide restoration goals
Considering whether extending planning and support efforts beyond the five-year period is needed to continue to meet the Comprehensive Plan commitments.
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Recommended Approach
Use both qualitative and quantitative information to evaluate effectiveness
Initiate evaluation at the beginning of Year 4, thereby evaluating the first 3 years of activities
Evaluation would inform:
o CPS FPL renewal determination o Whether revisions to parameters (e.g., funding amounts,
allowable activities) are warranted o Any necessary revisions to commitments in the 2021
Comprehensive Plan update
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Initiate CPS Activities
n Timeline
m' m
l
End Year 1
Early 2020
End Year 2
Mid 2020
End Year 3
Mid 2021
Complete Review of CPS Activities & Make
Renewal Recommendation
End Year 4
Mid 2022
Pending Outcome of Year-4 Evaluation.
Finalize Second CPS FPL
End Year 5
Mid 2023
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Potential FPL Budget Shortfalls: Overview
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Goal of presentation: o Heads up to members regarding issue o Initial feedback/thoughts from members
Issue: Members might request additional funds to cover budget shortfalls for approved FPL activities (pre- or post-award) o Due to unanticipated costs (materials, labor...) o Not uncommon in programs such as this o Council process needed for addressing such requests
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Amend FPL to increase funding to meet budget shortfall
Determine alternative way to continue within approved budget (e.g., downsize project, alternative funding source(s) to cover shortfall)
Deauthorize project and/or move it to consideration for funding in a subsequent FPL (could include termination of award)
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Council policy and process for potential budget shortfalls would need to address: o Role of sponsor, Council staff and other members in reviewing matter and making recommendations to Council o Timing for considering such requests (e.g., ad hoc versus periodic Council meetings) o Budget considerations (e.g,, funds for potential increases limited in some way)
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