Document 4JeJ6jy7JRNroGJX48KZ2bX01

GULF COAST ECOSYSTEM ----->T----- TION COUNCIL FISCAL YEAR 2019 PROPOSED OPERATING BUDGET AUGUST 7, 2018 Sierra Club v. EPA 18cv3472 NDCA Tier 3/4 ED 002061 00171667-00001 FY 2013*2018: Start up to Steady-State Operations Grow from two detailees to current staff of 21.5 FTE Administrative and grant infrastructure put in place Two FPLs approved / grants and lAAs awarded Three PSEPs and three SEPS approved; Comprehensive Plan updated Enterprise risk management program established Collaboration activities in support of FPL 3 commenced FY 2019: Continue to collaborate towards FPL 3 Re-engineer FPL proposal and application process Migrate RAAMS to new federal automated system Guif Coast Ecosystem Restoration Council Staff Work Product --- Subject to Council Approval Sierra Club v. EPA 18cv3472 NDCA Tier 3/4 ED 002061 00171667-00002 FY 2019 PROPOSED BUDGET OVERVIEW Council has demonstrated fiscal responsibility through prudent and conservative management of its operations. The Council brought $2.1 million in operational carry-forward funds to FY 2018. The FY 2019 budget request for new funds is 3.35% less than the FY 2018 budget request. FY 2019: $5,762,391 FY 2018: $5,962,410 reduction: < $ 200.019 > The FY 2019 budget will utilize $585,985 of carry-forward funds to cover selected FY 2019 requirements. Admin Expense category: $ 194,080 Program Expenses category: $ 391,905 Gulf Coast Ecosystem Restoration Council Staff Work Product Subject to Council Approval Sierra Club v. EPA 18cv3472 NDCA Tier 3/4 ED 002061 00171667-00003 * Major Budget Changes: Salaries and staffing adjustments: Acquire administrative support through contracts - increase Realign ASA position to financial analyst position - increase Realign administrative analyst position to program support - no change Administrative and Human Resources MOUs Procurement system/support increased volume - increase HR automated system completed in FY 2018 - reduction Program Costs, RAAMS and Travel BAS reviews - use recouped FY 2018 contract funds reduction Data and collaboration tools - use carry-over - reduction RAAMS hosting and licensing - use carry-over - reduction Travel for collaboration and site visits - increase (Note: see slides 17-20 for detailed discussion of line item budget changes) Gulf Coast Ecosystem Restoration Council Staff Work Product - Subject to Council Approval 4 Sierra Club v. EPA 18cv3472 NDCA Tier 3/4 ED 002061 00171667-00004 BUDGET CATEGORIES FY 2019 FUNDS REQUEST fo r FY 2019 BUDGET FY 2018 APPROVED BUDGET IN C R E A S E / DECREASE PERCENT CHANGE T o ta l Salaries and B enefits $ A d m in is tra tiv e Services M O U s Facilities M O U s H um an Resources M O U s IT C ontracts and M O U s M iscellaneous O perating Expenses Program Expenses and M O U s RAAMS Contracts and M O U s Travel TOTAL NON-PAYROLL EXPENSES $ GRAND TOTALS $ 3,611,762 $ 473,461 46,000 122,563 158,025 54,000 583,012 312,340 401,229 3,521,186 $ 407,425 53,000 250,600 145,400 84,500 574,786 642,713 282,800 2,150,630 S 2,441,224 S 5,762,392 $ 5,962,410 $ 9 0 ,5 7 6 66,036 (7 ,0 0 0 ) (1 2 8 ,0 3 7 ) 12,625 (3 0 ,5 0 0 ) 8,226 (3 3 0 ,3 7 3 ) 118,429 (2 9 0 ,5 9 4 ) (2 0 0 ,0 1 8 ) 2.57% 16.21% -13.21% -51.09% 8.68% -36.09% 1.43% -51.40% 41.88% -11.90% -3.35% Gulf Coast: Ecosystem Restoration Council Staff Work Product - Subject to Council Approval Sierra Club v. EPA 18cv3472 NDCA Tier 3/4 ED 002061 00171667-00005 * One time costs / Costs that will not recur: Metadata Tool Development $ 17,335 (prog) Collaboration Tool Development 34,550 (prog) RAAMS Hosting 175,650 (prog) RAAMS Licensing 69,370 (prog) Records Mgmt Program Development 100,000 (admin) Recurring costs funded one time from carry-forward: BAS Reviews ($95K first year recovery) Contracted administrative support 95,000 (prog) 94,080 Jadmin) Total Use of Carry-Forward for Operating Costs $ 585.985 Gulf Coast Ecosystem Restoration Council Staff Work Product --- Subject to Council Approval Sierra Club v. EPA 18cv3472 NDCA Tier 3/4 ED 002061 00171667-00006 CARRY-OVER AVAILABLE FOR RAAMS REPLACEMENT Use carry-over funds to develop and implement new grants system Projected system costs will be available and briefed in September Current program expense carry-over funds: Program expense funds available $ 1,706,397 Funds to be used for FY 2018 < 391,905> operating expenses Balance of carry-forward funds $ 1.314.492 available for system replacement Gulf Coast Ecosystem Restoration Council Staff Work Product --- Subject to Council Approval Sierra Club v. EPA 18cv3472 NDCA Tier 3/4 ED 002061 00171667-00007 BACKGROUND INFORMATION Sierra Club v. EPA 18cv3472 NDCA Gulf Coast Ecosystem Restoration Council Staff Work Product - Subject to Council Approval Tier 3/4 ED 002061 00171667-00008 21.5 positions / MOU support Sierra Club v. EPA 18cv3472 NDCA Tier 3/4 Blue denotes program funded * Red denotes admin funded g ED 002061 00171667-00009 0^ T Co C tifiiiO n ertati T.4 -1 J(. Comprehensive Plan Total Deposits as of 6/30/2018 Including interest earned and applied 3% Pool 3% Drawn Down (apportioned) Balance Available $428,475,506 12,854,265 < 6,398,400> $__ 6,455.865 Admin funds drawn-down as a percent of total deposited Comprehensive Plan Trust Funds: Current recurring admin expenses per year: Portion of annual BP payment that is Council admin: 1.5% $1.5 M $2.7 M Gulf Coast Ecosystem Restoration Council Staff Work Product - Subject to Council Approval Sierra Club v. EPA 18cv3472 NDCA Tier 3/4 ED 002061 00171667-00010 Council 3% ADMIN PROJECTIONS TOTAL PROJECTED TRUST FUND DEPOSITS Comprehensive Plan Including interest earned as of 6/30/2018 $1,611,923,782 3% Pool 3% Projected Expense through FY2040 48,357,713 < 47.102.622 > Balance Available $ 1.255.091 Admin funds expense projection as a percent of total Comprehensive Plan Trust Funds: 2.92% Gulf Coast Ecosystem Restoration Council Staff Work Product - Subject to Council Approval Sierra Club v. EPA 18cv3472 NDCA Tier 3/4 ^ ^ ED 002061 00171667-00011 $M FY13 FY14 F Y 15 FY16 FY17 FY18 FY19 FY20 FY34 FY35 FY 36 FY37 FY38 FY39 FY40 28 years FTE 0 5.4 11.4 17.6 21.1 21.5 21.5 21.5 21.5 19 18 17 15 11 8 TOTAL SALARIES 0.86 1.74 2.69 3.37 3.52 3.61 3.71 4.40 3.91 3.78 3.62 3.27 2.48 1.88 95.89 0.36 1.10 1.81 1.58 2.08 2.44 2.1 5 3.00 OP EXP 3.46 3.04 2.97 2.81 2.74 2.73 2.67 75.56 TOTAL 0.36 1.96 3.55 4.27 5.45 5.96 5.76 6.71 7.86 6.75 6.75 6.43 6.01 5.21 4.55 171.45 Admin Exp. 0.36 Breakout 0.9 1.2 1.1 1.7 1.4 1.4 1.7 2.1 2.0 2.0 1.8 1.8 1.8 1.4 47.10 2.9% Sierra Club v. EPA 18cv3472 NDCA Gulf Coast Ecosystem Restoration Council Staff Work Product - Subject to Council Approval Tier 3/4 7/7/2017 ED 002061 00171667-00012 Twenty Seven Year Projection Assumptions and Planning Considerations: FY2031 last year of BP payment schedule All grants awarded and closed by FY 2040 Grants awarded in FY31 must be closed out within nine years Planning Considerations: Timing of grants with long completion times Timing of grants with long-term operations and maintenance costs From last payment of $91M: Must reserve at least $50M for FY32-FY40 operations Should reserve funds for contingencies ^ For every year grants are open beyond FY2040, add $5-6M per year to total and reserved operations costs Amount dependent on volume of grants open in the out-years Sierra Club v. EPA 18cv3472 NDCA Gulf Coast Ecosystem Restoration Council Staff Work Product - Subject to Council Approval Tier 3/4 % 3 ED 002061 00171667-00013 S^ilii BUDGET DETAIL FY18 APPROVED BUDGET ADMIN BUDGET PROGRAM BUDGET FY19 BUDGET ADMIN REQUEST BUDGET PROGRAM BUDGET INCREASE/ DECREASE PERCENT CHANGE Salaries Benefits Accrued Leave Total Salaries and Benefits ARC Procurement Services ARC travel svcs OIG-Audit expense ARC general accting/budget/payroll EPA SEE PROGRAM (IAA funded bi-annually) National Associates Inc (Contractor Adm Spt) Transerve Employee Benefits Administrative Services MOUs Security DHS Office space GSA Rent Office equipment Facilities MOUs USDA NFC Payroll EPA Executive Resourcess Treasury HR Connect transition services Personnel security svcs (background checks) ARC HR general services USPS EEO Services Support DOI PIV & Background check Human Resources MOUs 2,634,164 887,022 3,521,186 24,474 12,855 85,000 285,096 - 407,425 3,000 40,000 10,000 53,000 2,100 18,500 125,000 5,000 100,000 250,600 684,527 230,503 915,030 7,171 3,767 24,907 285,096 - - 320,941. 879 11,721 2,930 15,530 2,100 36,628 1,465 29,302 - 69,495 1,949,637 656,519 ,, 2,606,156 17,303 9,088 60,093 0.00 - 0.00 86,484 2,121 28,279 7,070 37,470 18,500 88,372 3,535 70,698 - 181,105 2,700,504 911,258 3,611,762 75,069 21,777 85,000 289,115 [94,080] 2,500 473,461 3,000 38,000 5,000 46,000 2,100 18,500 13,700 74,063 500 13,700 122,563 671,754 226,634 838,388 22,520 6,533 75,000 289,115 - 1,250 394,418 879 11,400 1,500 13,779 2,100 5,550 4,110 22,219 150 4,107 38,236 2,028,750 684,624 2,713,374 52,549 15,244 10,000 1,250 79,043 2,121 28,600 3,500 32,221 12,950 9,590 51,844 350 9,593 84,327 66,340 24,236 90,576 50,595 8,922 4,019 2.57% 2,500 66,036 16.21% (2,000) (5,000) (7,000) -13.21% (125,000) 8,700 (25,937) 500 13,700 (128,037) -51.09% Gulf Coast Ecosystem Restoration Council Staff Work Product - Subject to Council Approval Sierra Club v. EPA 18cv3472 NDCA Tier 3/4 8/2/2018 14 ED 002061 00171667-00014 BUDGET DETAIL FY18 APPROVED BUDGET ADMIN BUDGET PROGRAM BUDGET FY19 BUDGET REQUEST ADMIN BUDGET INCREASE/ PROGRAM DECREASE PERCENT BUDGET CHANGE Info Technolgy (Email-NOAA) Cellphone/Phone services/ Internet Equipment refresh (Laptops) IT Managed Services IT Security requirements G Suite Eas M TIPSw /VPN Phone Lines (AT&T and Cox) Conferencing (Uber and Goto Meeting) IT Contracts MOUs Misc other svc Supplies/printer toner/etc Training Mail and transportation of things MISC Operating Expense MOUs GOMA Cross Agency Tracker BAS reviews [reduced by $95K - yr 1 recovery] ODP-DMP support USGS GIS Svs, website sytem admin, security Metadata Tool development / Support Collaboration Tool / APP MOU NOAA MOU for Graphics Meta Data Tool training/support NOAA NCEI Principals/Public meetings and Collaboratories Conference attendence fees Land Appraisal Multi-media/printing-PE Materials Tribal Support with DOI 3,000 35,000 22,400 38,000 14,000 18,000 15,000 145,400 20,000 40,000 22,000 2,500 84,500 90,000 125,000 55,505 33,031 34,500 60,400 32,500 65,000 53,350 10,500 10,000 5,000 - 879 10,256 6,564 11,135 4,102 5,274 4,395 42,605 5,860 11,721 6,447 733 24,761 3,078 - 2,121 24,744 15,836 26,865 9,898 12,726 10,605 102,795 14,140 28,279 15,553 1,767 59,739 90,000 125,000 55,505 33,031 34,500 60,400 32,500 65,000 53,350 7,422 10,000 5,000 4,140 35,000 22,400 45,644 14,000 33,468 1,817 1,556 158,025 15,000 15,000 22,000 2,000 54,000 52,500 30,000 34,307 263,665 [17,335] [34,550] 32,701 64,799 15,040 10,000 10,000 70,000 1,242 10,500 6,564 13,693 4,102 10,040 545 467 47,153 4,500 4,500 6,447 600 16,047 2,820 - 2,898 24,500 16,836 31,951 9,898 23,428 1,272 1,089 110,872 10,500 10,500 15,663 1,400 37,953 52,500 30,000 34,307 263,665 32,701 64,799 12,220 10,000 10,000 70,000 1,140 - 7,644 - (18,000) 18,468 1,817 1,556 12,625 (5,000) (25,000) (500) (30,500) (37,500) (95,000) (21,198) 230,634 (34,500) (60,400) 201 (201) (53,350) 4,540 5,000 70,000 8.68% -36.09% Program Expenses/MOUs 574,786 3,078 571,708 583,012 2,820 580,192 8,226 1.43% Gulf Coast Ecosystem Restoration Council Staff Work Product - Subject to Council Approval 8/2/2018 Sierra Club v. EPA 18cv3472 NDCA Tier 3/4 ED 002061 00171667-00015 O BUDGET DETAIL Grants system - IT and helpesk - contract Grant System hosting USGS updated cost Grants system-Altum - contract RAAMS Travel Travel FY18 APPROVED BUDGET ADMIN BUDGET FY19 PROGRAM BUDGET BUDGET REQUEST ADMIN BUDGET INCREASE/ PROGRAM DECREASE PERCENT BUDGET CHANGE 307,020 - 307,020 312,340 - 312,340 5,320 209,150 - 209,150 [175,650] [176,650] (209,150) 126,543 126,543 [69,370] [69,370] (126,543) 642,713 - 312,340 312,340 (330,373) -51.40% 282,800 282,800 26,000 26,000 oo m 256,800 401,229 401,229 34,340 34,340 366,880 3SS,SS9 118,429 41.88% 118,429 41.88% TOTAL NON-PAYROLL EXPENSES 2,441,224 502,410 1,038,814 2,150,630 546,793 1,603,837 (290,594) -11.90% GRAND TOTALS 5,962,410 1.417,440 5,762,392 1,445,181 4,317,211 (200,018) -3.35% Gulf Coast Ecosystem Restoration Council Staff Work Product - Subject to Council Approval Sierra Club v. EPA 18cv3472 NDCA Tier 3/4 8/2/2018 *|g ED 002061 00171667-00016 Salaries and Benefits (Labor): +$90,576 Small 2.5% increase Expect to be fully staffed with 21.5 FTE plus inflation impacts increase Reduction in lapse rate Change in COLA / step increases / difference in actual salary from budgeted salary Conversion of Admin Assistant to Financial Analyst Admin Services, Facilities, HR MOUs -$69,001 HR and Facilities decrease due to one time HR connect cost in FY18 and reduction in Office equipment Admin has increase due to increase in ARC MOU services for contracts and travel based on actual FY18 usage and NAI contract support Will cover NAI contractor $94,080/ Records Management contract $100,00 (est.) with carry forward. Gulf Coast Ecosystem Restoration Council: Subject to Council Approval Sierra Club v. EPA 18cv3472 NDCA Tier 3/4 17 ED 002061 00171667-00017 IT Contracts / MOUs +$12,624 MTIPS / VPN : increase $18,468 Allows access to financial system remotely, increases efficiency of fiscal support to Council. Increased AT&T cost in FY19 G suite Eas : decrease 18,000 This funding was not executed in FY18. It was a contingency for email if we were not able to extend our current agreement for G-We were successful and Gsuite has increased $1,140 from FY18 . IT Managed Services: increase $7,644 Security software from provider required by FISMA. This support is critical to provide IT support remotely to our geographically dispersed staff. UBER Conferencing/ Goto Meeting : increase $3,372 Required to conduct business, Conference lines were provided by Commerce and we now bear the cost. We have used UBER at a fraction of the cost of major providers. Misc and Supplies : decrease -$30,500 Gulf Coast Ecosystem Restoration Council Staff Work Product - Subject to Council Approval Sierra Club v. EPA 18cv3472 NDCA Tier 3/4 ED 002061 00171667-00018 Program MOUs: + $ 8?226 GOMA tracker reduced : Decrease $37,500 * Reduced from $125K in FY18 to $52,500 due to reimbursable agreements BAS Appraisal : Decrease $95,000 * Will apply $95K in funding de-obligated from FY18 Contract to BAS USGS :GIS, Website hosting, Security lines: net Increase $209,436 The real increase from FY18 is $41,664. $350,263 of support for FY18 was covered in 3 year MOU starting in FY15. We will now use one year MOUs Metadata & Collaboration Tool lines: Decrease $ 94,900 * Will apply Carry Forward funds resulting in reduction from FY18 cost Public Meetings/Collaboratories lines: decrease $53,350 * Reduction in budgeted collaboration DOI Tribal Support: increase $70,000 * New requirement for better tribal outreach and support PE materials, conference fees, : Increase $9,540 * Small increase in conference fees multi media Sierra Club v. EPA 18cv3472 NDCA Gulf Coast Ecosystem Restoration Council Staff Work Product - Subject to Council Approval Tier 3/4 ED_002061_00171667-00019 .I % .... ... ........... . ATING EXPENSE INCREASES - RAAMS MOUs: -$330,373 * Small increase in Grants System Help desk contract of $5,320 * MOU with HHS for new Grants Management System Fit Gap Analysis is still in progress. There will be more transition and cost data to follow. Travel: +$118,429 * Net increase due to addition of program collaboration travel. Increase in Site visit and recipient assistance visits Sierra Club v. EPA 18cv3472 NDCA Gulf Coast Ecosystem Restoration Council Staff Work Product - Subject to Council Approval Tier 3/4 20 ED 002061 00171667-00020 <o^7 "111 ASSUA rTMr:-ht Expenses Out-year expenses assume steady-state operations; known changes factored in. Accounting, payroll, human resources, procurement, website, and travel systems/services. * IT will be managed with internal staff overseeing contracts for services and IT security. Grant management function performed in-house using externally sourced and hosted automated grant management system. Minimum staff needed to accomplish requirements in statute. * Leverage resources of Council members to meet surge requirements Office footprint is small - majority of staff will telework. * Leverage cloud collaboration tools. Expenses inflation rate: 1.5% Salary/cost of living increase rate: GS - 1.75% then lowered to 1.5% in FY28 due to tenure of staff Length of operations based on 28 years - FY 2013 to FY 2040 Sierra Club v. EPA 18cv3472 NDCA Gulf Coast Ecosystem Restoration Council Staff Work Product - Subject to Council Approval Tier 3/4 ED 002061 00171667-00021